********************************************* DISCLAIMER: THIS CART FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND MAY NOT BE 100% VERBATIM. THIS IS A DRAFT FILE AND HAS NOT BEEN PROOFREAD. IT IS SCAN-EDITED ONLY, AS PER CART INDUSTRY STANDARDS, AND MAY CONTAIN SOME PHONETICALLY REPRESENTED WORDS, INCORRECT SPELLINGS, TRANSMISSION ERRORS, AND STENOTYPE SYMBOLS OR NONSENSICAL WORDS. THIS IS NOT A LEGAL DOCUMENT AND MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY AND/OR THE CART PROVIDER. THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* June 12, 2024. Meeting of the Governing Board. >> MS. THERESA RIEL: Good evening. I'm going to call this meeting to order. In keeping with the notice given to the general public, we are calling to order the public hearing on the proposed notice of tax increase relative to the truth-in-taxation requirement and the proposed budget for the 2024 through 2025 fiscal year. Taking roll call. Mr. Gonzales? >> MR. LUIS GONZALES: Present. >> MS. THERESA RIEL: Mr. Taylor? >> MR. GREG TAYLOR: Present. >> MS. THERESA RIEL: Ms. Garcia? >> MS. MARIA GARCIA: Present. >> MS. THERESA RIEL: Dr. McLean? >> DR. WADE McLEAN: Present. >> MS. THERESA RIEL: Theresa Riel. We're all present. Will you please stand and join me in the Pledge of Allegiance. (Pledge of Allegiance.) >> MS. THERESA RIEL: Thank you. I also wanted to read the Land Acknowledgement. We want to acknowledge that Pima Community College is on the original homelands of the Tohono O'odham people and the Pascua Yaqui who have stewarded this land since time and memorial. The practice of acknowledging the land of these sovereign nations brings to the forefront their enduring connection to this land regardless of historical and current colonization practices. Let's also acknowledge that we all benefit from these lands in which we work and learn. We encourage of you today to learn about the land we inhabit and the tribal communities connected to this land and the ways in which you can contribute to restorative practices related to land and community. Thank you. The hearing on the proposed property tax increase. During the 1996 legislative session, Arizona Revised Statutes 15-1461.01 was passed with the intention to increase public awareness of property taxes. In compliance with this statute, the truth-in-taxation notice was published in the Arizona Daily Star on May 28 and June 5 of 2024. In compliance with the same statute, Pima Community College District is holding a hearing on its intent to raise primary property taxes on existing property. The board now asks the administration to provide information in support of the proposed property tax increases. After the presentation, members of the public will be invited to comment on the proposed tax increase. Dr. David Bea, will you please come and share with us your information. Thank you. >> DR. DAVID BEA: Chairperson Riel, members of the board, Chancellor Duran-Cerda, colleagues and guests. It's my pleasure tonight to provide a very brief overview and summary of the property tax increase proposal. As you just mentioned, in order to increase the property tax levy, the college must follow statutory requirements and guidelines by publishing the truth-in-taxation notice and by hosting this public hearing. Here is a copy of what the truth-in-taxation notice looks like that was published in the newspaper and the information as it's required to be posted according to certain guidelines in the regulations. Just to do a really quick overview, and we have talked about this with the board throughout the budget process, but this is the quick-and-dirty of what the proposed increase is. So if you look starting at the left-hand column, that is what the tax levy information is for the current year, that's fiscal year 2024, there is the tax levy that the college is generating is a little bit more than $136 million. The tax rate in the current year is 1.28 per $100 of net assessed value. The next column over, which is called levy neutral, that is what the tax situation would be if the college was not increasing the tax rate through the truth-in-taxation process. That's called levy neutral. So what that looks like is it generates the primary tax levy. Information goes up to 138,250,000. It's an increase of 1.9 million. That amount is the growth in new property, so the college is getting $1.9 million from new property that has been added to the tax rolls. Our proposal tonight, next column over, fiscal year 2025 with the +2% increase. That increases the tax levy to 141 million. It generates about $2.8 million more than the levy neutral amount, and you can see the tax rate goes up from the levy neutral from 1.2284 to 1.2530. Those are the numbers that you would see in that truth-in-taxation statement. In terms of what does that mean in terms of the impact to taxpayers, so the truth-in-taxation statement is focused on, and this is by statute, by regulations, is that we have to show what the impact is for a $100,000 property. What this shows is what the change will be from the current year to the next year, so levy neutral next year, the tax rate, it would, for a $100,000 property, it would generate, or the tax bill for that property would be $122.84. With the 2% increase, the tax bill for the year would be $125.30. It's an increase for $100,000 of $2.46 for the year. We like to show a bit more information for other tax-type properties. So if you had a property that was assessed at $200,000, it would be double that, so the bill increase would be $4.92. A measure for what the average property tax assessed valuation is in Tucson or in Pima County, the impact of this 2% increase would be $7.90 for the year. And then a higher-value property, the increase year over year would be $12.30. Again, that's for the year, year over year, what the increase would be based on that 2%. Here is just some context about where we fit in compared to our peer institutions. We are on the lower end of the spectrum in terms of our property tax rate, and the other colleges, this is what their proposed rates are going to be for next year. This is the historical summary showing that over time the tax rate has gone down. That's because assessment valuations in the county have gone up over time, and that balances. Again, we're able to levy for a certain dollar amount, and then the tax rate gets adjusted based on what the property valuation is overall. With that, I will ask if the board has any questions for me before opening it up to any public comments. >> MS. THERESA RIEL: Thank you, Dr. Bea. Now we are going to move to the call to the public for comments. Do you have questions for him? Oh, I'm sorry. Dr. McLean has a question for you. >> DR. WADE McLEAN: So the 2% is going to generate how many dollars? >> DR. DAVID BEA: The 2% generates $2.8 million for the college. >> DR. WADE McLEAN: Thank you. >> MS. THERESA RIEL: Is anybody here who would like to speak to the property tax levy? Hearing none, we are going to move on to the hearing for the proposed budget. At last month's meeting of the Governing Board, staff presented a comprehensive review of the proposed fiscal year 2024/2025 budget. Following discussion, the board directed the proposed fiscal year 2024/2025 budget be formally presented for consideration by the residents and taxpayers of the Pima Community College District. This has now been accomplished in accordance with state law by publishing the proposed budget and a notice of this evening's public hearing in the Arizona Daily Star on May 28 and June 4 of 2024. The board would like to ask the administration to give a brief overview of the budget. After the presentation, the board will invite interested members of the public to ask questions and provide comment regarding the proposed budget. Dr. Bea, we're going to have you come up again. Thank you. >> DR. DAVID BEA: Again, good evening. I'm going to provide a very brief overview, summary of budget. As you know, the college goes through a budget process that begins by doing projections and estimates and outlooks starting in the fall, and then throughout the spring, there are a series of study sessions, conversations, and board action items related to different items in the budget This is the culmination of all of those events. This puts all of the different priorities, all of the different decisions that have been made, combine them all in the all-funds budget, present it to the taxpayers and the community for their input and review. Then the formal adoption happens following that process. In some of those study sessions and in the May board meeting in particular, we go through the details much more than I'm going to go through tonight. So I'm just going to hit the highlights of those items. As we have talked about, the budget establishes the maximum spending capacity for the year. It doesn't force the college to spend that amount. In fact, we often spend under the budget. It gives the capacity to handle different things that could happen during the year. So, for example, if enrollment goes up significantly, the budget has capacity to handle that increased enrollment to add classes for increased enrollment. So there are contingencies that are built in, which is why the budget tends to be higher than what actual expenditures are on a given year. Again, then it allows us to do reductions in the future, depending on different circumstances that might come up. Just again to quickly summarize, I know the board has seen all this before and we talked a little bit about it, the projected revenues include tuition and fee increase of a net increase of $3 per credit hour. There were some other charges related to that that balance. Basically there is revenue increases from property taxes that we just talked about again that generates $1.9 million from levy neutral from new property tax, and then the 2% levy increase generates another $2.8 million. In addition to that, the $3 increase generates about a million dollars of additional revenue for the college, and then we're expecting state appropriations at this point to be flat. The budget has a built-in flat for state appropriations. There are some increases built in for Prop 207 and investment earnings. We have talked in much greater detail with the board in past meetings related to that. Importantly our two primary revenue sources are tuition and property taxes, and we want to make sure that the balance is maintained between those two revenue sources. So there is small increases in both of those. As we have discussed, it's the goal of the budget is to make sure that it's aligned with the strategic plan at the institution. One of the priorities that we're continuing to do is emphasize paying people according to market rates for the work that they do at the college and implementing the class comp study, and we talked with the board at length about that last month. And then funding the capital and IT commitments through capital that we know we are still finishing up a couple of centers of excellence projects, and those are built into the capital budget. Here is a quick-and-dirty of the budget year over year, again, this is all funds, and the changes year over year. I know the board has had this information ahead of time so just to have it in case there are questions, and then a breakdown overall of the expenditures. Then I will ask if the board has any questions for me related to the budget proposal. Thank you. >> MS. THERESA RIEL: No questions. Thank you. Call to the public for comments. Would anyone like to make a comment pertaining to the budget for the 2024/2025 school fiscal year? Okay. Hearing none, I'm going to adjourn this public hearing for a brief recess. It's only going to be like 10 seconds, so stay in your seats. (Recess.) >> MS. THERESA RIEL: I'm now going to convene the special meeting to consider these two motions. I now call the special meeting to order. Having notified the public and conducted the truth-in-taxation hearing, do I have a motion to approve the Pima County Community College District's property tax and levies for fiscal year 2025? >> MS. MARIA GARCIA: So moved. >> MS. THERESA RIEL: Do I have a second? >> MR. GREG TAYLOR: Second. >> MS. THERESA RIEL: Thank you. Moved by Maria Garcia, seconded by Greg Taylor. We are going to do a roll call vote. How do you vote, Mr. Luis Gonzales? >> MR. LUIS GONZALES: Yes. >> MS. THERESA RIEL: How do you vote, Mr. Greg Taylor? >> MR. GREG TAYLOR: Yes. >> MS. THERESA RIEL: How do you vote, Ms. Maria Garcia? >> MS. MARIA GARCIA: Yes. >> MS. THERESA RIEL: How do you vote, Dr. Wade McLean? >> DR. WADE McLEAN: No. And I'd like to explain my vote. We were given by statute tremendous responsibility to be able to levy taxes on everybody that owns real property in the county, and we take that very seriously. The $2.8 million, which is the 2% increase in the levy, I believe could have been found in the budget. So a deeper dive into the budget to potential redistribution of funds would be something I would like to look forward to in the future. Greater effort to return the legislative funds to support the college, I don't know if everybody in the public understands, but the legislature cut our funding several years ago, and we're only one of two community colleges in the state that does not receive those funds. The college needs to exert more pressure on the legislature to regain those funds instead of having to tax the local taxpayers. The last thing I would like to see the college do is increase enrollment. An increase in enrollment would bring in additional revenue and cause us not to have to levy tax increases on to the public. So that's the reason I'm voting no. >> MS. THERESA RIEL: Thank you, Dr. McLean. I, Theresa Riel, also going to vote yes. But I would like to explain that I have the same beliefs that Wade does on every one of the things he mentioned, as does every other one of the board members. We believe in raising enrollment. We believe in having a tighter budget. We are going to be working on that a lot more intensely next year. The reason I'm voting yes is because I believe all employees deserve a reasonable wage to keep up with inflation and to know that we are taking care of our employees. If we didn't raise the taxes, we would have been very, very tight-stretched to have made those salary increases for all of our employees. So the motion passes 4 to 1. Thank you. Having met the requirements prescribed by state law for the review of the college's proposed budget, do I have a motion to approve the proposed budget for the Pima County Community College District for the fiscal year July 1, 2024, through June 30, 2025? >> MR. GREG TAYLOR: So moved. >> MS. MARIA GARCIA: Second. >> MS. THERESA RIEL: Thank you. Moved by Greg Taylor and seconded by Maria Garcia. Another roll call vote. How do you vote, Mr. Luis Gonzales? >> MR. LUIS GONZALES: Yes. >> MS. THERESA RIEL: How do you vote, Mr. Greg Taylor? >> MR. GREG TAYLOR: Yes. >> MS. THERESA RIEL: How do you vote, Ms. Maria Garcia? >> MS. MARIA GARCIA: Yes. >> MS. THERESA RIEL: How do you vote, Dr. Wade McLean? >> DR. WADE McLEAN: Yes. I'd like to explain my vote. I'm in full support of the expenditures in the budget, and I also believe that the employee raises are due and deserved. So with that, I have full support in the expenditures identified in this budget as it pertains to staff, faculty, and administrative salary increases. >> MS. THERESA RIEL: Thank you. And I also, Theresa Riel, vote yes on this budget. Motion passes unanimously. I'm going to recess this section of the meeting, again briefly, and we'll meet back here in about 10 seconds. (Recess.) >> MS. THERESA RIEL: Okay. We're calling this general board meeting to order. Thank you all for being here. Are there any public comments, call to the audience? Would anybody like to speak to the board? No? This is going to be a quick meeting (smiling). Moving on to 7.3, the Pima Community College Foundation update. Is Marcy Euler there? You know, we did start earlier because of the truth-in-taxation, and if people aren't here right now but they would like to speak later, we'll sort of rearrange the schedule. That's one nice thing about being the chair of the board, you can do that if you would like. So thank you for... Current events by Governing Board members. Mr. Luis Gonzales, would you like to share your comments? >> MR. LUIS GONZALES: Good afternoon, everybody. Also out there in the video land. I just want to mention that the main thing that we had was the graduation several weeks back. I think it's outstanding that we have an opportunity to congratulate those young people that graduated, but more important in reference to getting their certification, as well, too. Graduation, as I see it, it's a time, as board members, we come together, acknowledging not only the individual students but the families. I'm a firm believer in education in reference to the accomplishments of those students, because it's not only for them. It's for everybody within the family. Also, they demonstrate the pattern in reference to what to anticipate, what to expect, and make it a family event, as well, too. We had various meetings, graduation, the last one that we had was here in this facility, was the Monthan-Davis paramedics, too. It was very well presented, but more important, the young gentlemen that were here, they're all the service people from Davis-Monthan. I think the paramedic graduation and certification, I think it not only involves in reference to providing back to the community in reference to being available, but more important, having the skills to meet any issues or demands reference to what they need to encounter. There is more that I can say, but those are the main two ones that I really want to share for right now. Thank you. >> MS. THERESA RIEL: Thank you. Mr. Greg Taylor? >> MR. GREG TAYLOR: I don't have any comments tonight. Thank you. >> MS. THERESA RIEL: Thank you. Ms. Maria Garcia? >> MS. MARIA GARCIA: None. >> MS. THERESA RIEL: Okay. I'm going to take my time to speak for a moment, and then we will move to Dr. Wade McLean. Graduations have been amazing. I think the board members and myself, we have gone to six or seven different graduation ceremonies over the last three weeks, and we are so proud. Not only the students who graduated but the faculty and the staff and administrators who made all of that possible. So thank you, once again, for all you do. The board has not been involved in the chancellor selection committee at all up until Monday and Tuesday when we had the forums here, and I would just like to first and foremost say thank you to all of our community members, all of our administrators, all of our staff, and all of our faculty that we had on that committee. They thoroughly read through applications, CVs. Most of the applications were between 24 and 35 pages long. So they read through 24 of those. They interviewed nine people on video interviews, which took two full days, and then it's just amazing what those community members and Pima College employees did to get us to this point. So I would like to say thank you, first and foremost, to the people on the committee for doing all of that work. We had amazing people that applied for the position. One of the only times I spoke, and I know none of you are going to believe that because you weren't there, but I didn't speak hardly at all, and I said to the committee members, thank you for doing this great job. Every single one of the nine people that we interviewed online would have been amazing people for this college. They could have moved the college forward, and so we were very, very fortunate to have so many people who are amazing and were also interested in this job. I would like to just mention a couple of groups. There are so many people who I wanted to thank that I was given their departments instead of individual names. So Anthem Executive Search Firm for supporting the whole process. The members of the search committee, I already mentioned all of them. Amazing. External relations and website teams, I called and commented numerous times, and I'm sure other people did also, and your turnaround was usually within four to five minutes. So thank you to those folks who did all that amazing work. IT and PCCTV for all their help with live streaming. The room setup and the Zoom links. Access and Disability Resources for providing accommodations for the public forums. Facilities and maintenance teams for helping to set up all the rooms at all the campuses and District Office, and getting cars to drive the two candidates around. Special thanks for getting the AC up and running on Monday at the District Office. We were here late at night, and I guess people don't usually go past 8:30 or 9:30 here, and the AC turned off in one of our rooms. So thank you so much for saving us. Human resources team for providing support for all the public forums, including access and monitoring of questions that were submitted. The employee services team for answering benefits questions and supporting contract research. The PCC Foundation for supporting the search process with candidate engagement. Our executive assistants with support coordinators in the following offices: Finance, chancellor's office, the legal office, for all of their help scheduling and food ordering and coordinating everything. The campus vice presidents, dean of science, and the VP of student affairs for hosting those candidate receptions, for giving tours and for driving our candidates around campus to campus. Our aviation and ABECC sites and teams for hosting more tours. And lastly, our community and college members for including staff, faculty, administrators that attended the onsite and live streaming. We had over 200-plus people engaged in the forums each night. And lastly, a special thank to our MC, Greg Wilson. So thank you. Let's give all of those people a round of applause, please. (Applause.) >> MS. THERESA RIEL: My last personal comment is I had my semiannual Happy Hour with faculty and staff, and it was a fun event. Quite a few people turned up. Once again, I had a couple of gift cards to restaurants around town. I asked them how I was going to draw the winners, as I asked them to write one thing that they were proud of either that they themselves did at the college or that one of their colleagues did at the college. Then on the back side, something that they think that we could improve upon. I would just like to say that it made me feel wonderful all of the amazing, positive things that people commented on. The few things that we need to work on are things that I think we are all well aware of and we are working forward in those areas. Once again, just thank you so much to all of you amazing people, and I'm proud to be able to work with you all. Thank you. Now, Dr. Wade McLean. >> DR. WADE McLEAN: I'd like to reiterate the thanks for the people that assisted us in the chancellor search. It's obvious that Pima College continues to have the support of this community. Members of that committee included student representatives, faculty, staff, corporate CEOs, Chamber of Commerce members, the University of Arizona, NAU, and the list goes on. It's an unbelievably qualified group of people that have deep ties to this community. We all should give them a thanks for the time and the effort that they put forward. So again, I'd like to say Pima College truly does receive the support from this community, and I hope we can continue to serve them in the way that we have in the past. Thank you. >> MS. THERESA RIEL: Okay. Now we are going to move to the Pima Community College Foundation update with Marcy Euler. >> MARCY EULER: Thank you. I apologize. I clearly did not realize you were going to be so fast. Chair Riel, Chancellor Duran-Cerda, members of the Board of Governors, guests, thank you for having me again. For our report, it's in your packet, so I won't read everything. I have a lot more pictures than words this time. We continue to talk about the fact that we are the philanthropic partner to the college, and we are undertaking a strategic planning process, so we have looked at our mission, our vision, put together value statements, and so the next time we meet, we will have our new information out there. They have changed a little bit, not a lot, but our board is approving that in a couple of weeks. So recent highlights, the Multicultural Convocation, Pat Houston is one of our board members, so for those of you who know Pat, and then the students who were presenters at the veterans graduation, that was amazing. So the empty chair for those who have served that did not return, very moving tribute. We attended the hospitality leadership advisory council and got to see these students who were taking their final in their pastry class. The facility is beautiful. We are very excited about it. The United Way Circle of Excellence luncheon, if you look really closely, I believe this is Dolores right here. Is that you, Dolores? I think that might be you. That's you. So Dolores received the award for one of the circle of excellence recognitions. And if you look really closely down at the bottom, that's me, but I didn't win anything. I was just there to accept on Christy Camargo's behalf one of the awards for having been the local person to promote the United Way at the college. So that was an honor the day of graduation. So here's graduation, and for those of you who know Gayle, there she is in the receiving line we created for her on the stage, receiving her diploma after 17 years. We attended the White House cybersecurity event. That was amazing. Such a tribute to the great work that is happening at East Campus and making sure our country is safe. The Adult Basic Education for College and Career graduation, that was really a moving experience, and lots of students who really changed their life by virtue of completing their high school equivalency. On Friday we hosted estate attorneys and financial planners in a luncheon about creating planned gifts. So this was the nametag, and then on the QR code was the information that they received that's on our website around planned gifts. Some other things that we have been doing. And then our portfolio. As of May 31st, the stock market has been very good to us recently, and so we have over $16 million in our accounts with 9.3 of that endowed. We actually will probably be going up to about 9.5 before, maybe a little bit higher, before the end of the fiscal year. Then we have awarded $469,000 worth of scholarships to date. We will probably be closer to $490,000 by the time June rolls around. So we had 450 as our estimated scholarship pool this past year, so we have exceeded that and given the endowments and other scholarship funds that we received this year that will kick in for next fiscal year. We anticipate raising that amount that we award in scholarships to over $525,000. So we have probably doubled our capacity over the past two or three years in terms of being able to award scholarships. Program support, we anticipate another half million or so in this current month that we're in to finish out some projects, and so that will be very close to our $2 million estimate for what we would do programmatically to support the college. I wish I had a picture, but Cassondra started in our office Monday last week. We do have a picture on our Facebook and our LinkedIn. If you haven't met Cassondra, she's a 2024 graduate of Pima College in the accounting program, and she's in our office drinking from a fire hose, even as we speak. So we are thrilled to have her and really excited to have a Pima grad that we were able to hire. Here's us. We will add Cassondra once we get a photograph of her. Again, this is the team that I supervise, but all of you are part of our team to help us cultivate new relationships and demonstrate impact and really help transform lives across the region. Our information. And with that, if you have any questions, I'm happy to answer them. All right. Thank you. Have a good evening. >> MS. THERESA RIEL: Thank you, Marcy. Moving on to our Pima's Mission Moment. Amanda Abens is going to introduce her group, the Pima For Youth program. >> AMANDA ABENS: Yes, ma'am. Thank you so much, Chair Riel, board members, chancellor, colleagues and guests. We're so excited to have this opportunity to present our Pima For Youth Mission Moment, our partnership with Youth On Their Own. And as we introduce them, I did want to let you know, you do have an executive summary in your agenda explaining a little bit more about what Pima For Youth does. We have been delivering in this community programming to youth for many years, but a couple of years we transitioned and added working with Opportunity Youth and other organizations to really ensure those individuals who have challenges, maybe disconnected from work or school, that we're really doing reachout and working within the community, partnerships and collaborations, to offer that support and guidance so that they can become graduates of Pima Community College. I want to thank Director Denise Kingman and Vice Chancellor Ian Roark who is not able to be here tonight. He's celebrating his son's birthday with his family tonight, which is why he's not here. Really big huge thank you to our program manager, Robert Ramirez, who leads all of our Pima For Youth activities. So with that, I'm going to hand it over to Robert to introduce our Mission Moment. >> ROBERT RAMIREZ: Thank you, Amanda. Board Riel, board members, Interim Chancellor, esteemed colleagues and guests. Thank you for this Mission Moment. Robert Ramirez is my name. Program manager, Pima For Youth. I'm so excited that we get to share this with you, that working with YOTO is something that I have been very passionate about. It's something that I wanted to find a way to bring them into the Pima family. So through the collaboration, we have been doing a lot of stuff. Without further ado, I'd like to introduce my YOTO team member to kind of talk about the stuff that we're doing. She has a guest with her, as well, a student that we would like to speak and share the experience that they have had doing this. Without further ado, I'll introduce you to Heather Vene from YOTO. >> Good evening, everyone. Thank you for inviting us. As Robert said, my name is Heather Vene, and I have been a program coordinator at Youth On Their Own for three years now. YOTO supports the high school graduation and continued success of unaccompanied youth experiencing homelessness. In my role, I work with our high school seniors and graduates to provide resources and guidance that will help them identify a pathway after high school. YOTO youth are incredible and capable youth in our community who face challenges through no fault of their own, including barriers related to enrolling in higher education. These barriers could be lacking a supportive adult to help them with the enrollment process, having a misunderstanding of financial support available to college students, or needing resources like childcare or a laptop to make school possible. Over the past two years, YOTO and Pima For Youth have worked together to increase the enrollment and success of YOTO youth at PCC. We have implemented a streamlined referral system to connect youth with Kathryn, a Pima For Youth coordinator, who has received 132 referrals and provided direct support to YOTO youth during and after enrollment. We have also held three events called Pima For YOTO, during which YOTO youth actually start the process of enrollment, receive one-on-one guidance tailored to their unique situations, and get connected with student services at Pima and funding through scholarships like Earn to Learn. Youth have overwhelmingly reported that this event has had a positive impact in providing the guidance that they need to get enrolled at the college. The best people to tell you about that impact are the youth themselves. So I'd like to introduce Eliana (phonetic) Contreras, who is a 2023 graduate from Toltecalli High School and a YOTO alumni, who will be starting her first semester at Pima in the fall. >> Hello. I am Eliana (phonetic) Contreras, and I am an upcoming radiology student at Pima Community College. Although my high school years were very hard, transitioning to college was just a little bit easier for me with the help of Pima For YOTO. In high school, everyone important gave up on me. I was struggling with housing and I started to give up on school. Making (indiscernible) became difficult and I felt like giving up. High school was something I didn't think I was going to accomplish on time or even at all, and going to college was an even smaller image in my head. College is something that I didn't plan on attending because I didn't feel like I had any support or encouragement. During my senior year, I found more stable housing, and shortly after graduating, I attended my first Pima For Youth event as a YOTO alumni. I completed all of my applications and spoke with the different groups that were offered, and I started to believe that college was something I wanted to do. However, I still struggled with my mental state. I also believed that even if I tried, I would fail. So I did not go through with college on my first year. Over this past year I have worked on my confidence, my self-encouragement, and spent some time learning about the programs that were offered at Pima. Luckily there was one more event. Once again, I did my applications, and I spoke with the groups. Yet this time I reached out for YOTO for more help and support. I got help figuring out exactly how to go about the program that I wanted, and I settled with the radiology program. I spent time learning about how the schedules and credits worked in college, and this upcoming fall I start college, and thankfully, with the support of Pima for YOTO, I now feel confident and secure in my decision to continue my education. Thank you for giving me your time. (Applause.) >> ROBERT RAMIREZ: Thank you. >> MS. THERESA RIEL: Moving on to our reports. Our administrative reports. David Parker is online. Hi, David. >> Good evening, Chair Riel, members of the board, chancellor, colleagues and guests. I'm with you this evening to provide some information about the work that's been going on related to our complaint processes and how those can be improved. This started a while back. I'm one of the criterion leaders for our assurance argument for the reaffirmation process. I have Criterion 2, which is ethical and responsible conduct. It includes pieces of the complaint process. But we also heard from the federal compliance group that maybe we weren't doing everything that was required by the HLC. So we pulled together some teams after looking at it originally. This is part of two different teams. The compliance coordinating team that works with me in my role as chief compliance officer identified that we needed to put together a team to work on this, and they started work. And then chancellor asked me to lead a separate team specifically to look at the pieces related to HLC. If you notice on the left side of the screen, there is two areas to talk about it, that we should be keeping account of complaints received from students, and the other one says students and constituencies, other constituencies, the processes, how we conform with our policies and procedures, but then also doing follow-up and looking at the data that comes from it and how can we identify improvement opportunities. This piece is interesting, because when we look at our peers, almost all of them only look at formal complaints from students, and they have missed that other constituencies piece. We identified that what we were seeing others doing was not sufficient for us, and I will talk about that a little bit more. The other is the embedded report that we will be providing as part of our assurance argument, and they asked us to define more clearly, and I broke this up into two bullet points to make it easier to understand, it's the roles of ODR and human resources and the processes by which people can register a complaint and receive resolution. So this was our charter and our charge. Very broad group of people that helped us on it. As we looked at it, we identified a number of challenges. We found a few more challenges than we were expecting. One of the most basic ones is I think we have about seven or eight different definitions of a complaint. So what's a complaint versus an appeal or a review request or report of conduct or other types of things. So we needed to clarify that. We had different pieces of information in different places, and some things that actually inferred things that if you didn't know the process, it could sound like the process was different. We recognized that many people had certain perceptions or expectations because of what they were reading or what they were hearing from others, and if we didn't meet those, that created frustration. Communication was one of those places that is always a challenge, and yes, we identified there are places where either we aren't as timely as we'd like to be or people are expecting a resolution at the end and we haven't told them what we can and cannot share. There are other places where you might not find the right place to report, but the biggest piece at the end was we were not doing the assessment and improvement process. We were just focusing upon the process itself. I added this image, because what we really saw was that there were barriers to reporting. If we are successful, we will actually see an increase in reports, and that's a good thing, because people are then comfortable reporting and we can make sure we move things forward. Our goals are on the left side. Some of those things sound like what we just talked about, but we needed to make sure people knew in a simple, single place what those different processes are, how they work. We needed to make sure that we were thinking of it from the consumer end of it, the people who read it or the people that are frustrated, making a complaint, make sure that it works for them. One of the things that's always interesting when you have something that has different process owners is making sure that we actually follow up on this. As we looked at it, we determined that while compliance is typically making sure that other processes are working, this one needed the home to be in compliance, and so we will be the ones making sure the processes work and we review. As we look at the items on the right, this tells you a little bit about what we are doing. There is more information on the high-points piece that I provided, as well. All of these have either been designed or are ready to go, but they are not all quite in place yet, such as the website info, the resolution guide, those are designed but they are not yet deployed onto our websites. You have today an updated complaints administrative procedure for student complaints. We are explaining that this process is for formal complaints. Anybody can jump straight to a formal complaint, but we're not necessarily taking every informal complaint that's worked out very quickly. There is some misperceptions related to the office of dispute resolution, because we call it resolution, and really they are more of a resource. So we are rebranding it as the office of dispute resources and then working together with what those roles are. We are making sure that, I call it the two-click limitation. If you're on a wrong page, you have a place to click to get to the main page and a click to get to the right page and get to where you need to. Addressing the better communication, we put together a standard operating procedure and a complaint assessment team that will be meeting at least twice a year. We have also identified that the formal complaints are not where we need to stop. Really when you look at what are the frustrations that tend to fall more into the customer service kinds of areas, we're not going to require all those to be reported into a central location, but what we are going to do is have people from each of those areas who, as we're approaching the time for the meeting, will pull their own data and in a matrix will provide are the complaints increasing the same, decreasing, where are we compared to our peers, are we getting better, are we getting worse than our peers, what is the biggest item, what are the barriers to reporting or resolution, and then continuous improvement. So this team will meet at least twice a year. We have our first meeting planned to be no later than October 8 so that we can report to the finance and audit committee in the October meeting. Then we have also, as part of that, how we will be monitoring and reporting and following up to make sure those things are all taken care of. So this is a very quick review. It's actually a little over the five minutes that we were planning on, but we're hoping that through this process we will learn even more, we will continue to improve, and as we go, as I said, our goal is actually that more people are comfortable reporting, we get that to the right place, we get it resolved, and then we learn and continuously improve. At that point, I'll stop. There is a lot to do. We plan to have everything except that first meeting done by August 1st, and then our plan is to come back to the board in the September/October time frame, report on how much of it was actually completed, and what we are learning, and hopefully then we will have more information after that first October meeting. >> MS. MARIA GARCIA: I have one. I'd like to ask, as part of the dispute resolution, the improvements, is your committee considering being able to, so you're just -- they file the complaint, they answer the question, or you have a process, but my main question is in your process, are you going to have the ability to provide anybody that did a complaint, specifically the faculty or staff members, to have an outside agency look -- if they're not happy with the resolution that you're giving them or communicating whatever you find, sometimes people are not happy with that. So I'm asking, are you guys going to involve an outside agency to be part of that? Because a lot of the times what they say is we'll go hire an attorney. >> On the information pages, we are including not only information on where to get the resolution that you're looking for but links to all of the outside agencies. We hope they go through our process first, but they have every option, every right to go directly to an outside agency. One of the things that we're looking to improve, and I think this is partially answering your question, is more and better information back to the parties, communicating what we can about the resolution. We can't necessarily share everything, but what we can share, we need to share. That, by itself, I think will help. And then this team will be reviewing not just the kinds of complaints but how effective those processes are. As the chief compliance officer, I have a continuing role to make sure that these reporting processes are effective, that we are reducing the barriers to them, and everybody can actually give me a call if they are concerned, and we can either try to get them to the right place, or if they want to go to the outside, I will make sure they have that option and they know where to go. >> MS. MARIA GARCIA: Well, I personally would like to thank you for what you're doing and what the college has implemented. In looking into these issues, it's been an ongoing situation since I have been on the board. So I'm really happy to see that it's being addressed. And hopefully, I'm really hopeful that this is going to resolve 99% of our issues. So thank you (smiling). >> I'm hoping that it does. When we were where we thought we had 90% of the work done, I met with the chairs of the Faculty Senate and the Staff Council and walked through everything we were doing. They're comfortable with it. They asked me to meet with three people who regularly represent our employees through processes and are more aware of those processes and any challenges. They are comfortable with what we are doing. We will not be perfect at the beginning, but we will be constantly improving. >> MS. THERESA RIEL: Okay. Thank you, David. Appreciate you sharing the update with us. >> You're very welcome. Thank you. >> MS. THERESA RIEL: Our second report is end-of-year completer data, and this is with Phil Burdick, Michael Tulino, and David Donderewicz. Thank you. >> PHIL BURDICK: Good evening, everyone. I will make this brief. Just wanted to give you a quick update on enrollment and completion. Great news is that we just completed the first day of our summer session, and for first-day enrollment, our enrollment was up 8.7%, which is great. So that would mark six straight semesters where we have had enrollment growth, which is great. So it's consistent, steady, enrollment growth. I'm also happy to report that this fall so far enrollment really looks strong. Despite the concerns that we all have with FAFSA, we continue to be up in enrollment. We are also up about 18% in new applications, which is our key benchmark for all of our marketing initiatives. So really, that's the great news. FAFSA has continued to be a problem, as it is for just about every college across the country, and especially those here in Arizona. We are about 1,500 applications behind FAFSAs at this same point in time from a year ago. That's concerning. Pell-eligible recipients, we are a thousand behind. This is actually doing better than the state as a whole, which is concerning. But our financial aid team is doing a great job of reaching out to people who have submitted FAFSAs. And let me just pause for a second to recognize the members of the financial aid team. So on June 1st they held a financial aid workshop in conjunction with some other agencies as well as the Board of Regents statewide. When you watch them work with these families, they're amazing, because filling out a FAFSA is already difficult. The new FAFSA and the federal rollout of FAFSA made this difficult process even more difficult. I think our financial aid team did a wonderful job of guiding people through the various changes that came down, the various patches that came down from the federal government. And sometimes it took multiple phone calls. It took multiple application tries to get their, you know, federal student ID even when, you know, their provider or parent did not have a Social Security number. That really affected a lot of our students, but they were terrific at just not letting go and helping them through the process even when there were barriers on the federal side. So just a shoutout to our financial aid team. The reason that we are beating the statewide averages is because of their work, and we are just so appreciative of them. I think overall from an enrollment perspective, we continue to make great gains. Then on the completion side, our registrar's office implemented, for the first year, a process called Auto-Confer where we don't wait for students to apply for their credential. We automatically confer it on them. It was a difficult process and a process frankly that was overdue, but our registrar's office did a great job of implementing this process. Then you can see the dramatic difference it makes in our completion rates. Let me bring in Michael Tulino to kind of go through some of the steps that led to Auto-Confer. Michael? >> MICHAEL TULINO: Thank you, Phil. Chairperson Riel, members of the board, Chancellor Duran-Cerda, guests. As Phil described, Auto-Confer now no longer requires students to apply for graduation. It might seem like a small step, but prior to that we knew that students were leaving the institution without taking that step of applying, because let's say they are transferring on to university, they don't necessarily need the associate degree to be able to facilitate that transfer. So Auto-Confer allows us to capture those students and really credential them as they complete along the path. Big change also involved a lot of work with IT, so thank you to IT. In particular, helping us to identify the candidates during the semester, automating e-mails to students. It also included a large initiative of training, so we did some focus training with student affairs to make sure that advisors knew how to operate with this new system. It included enhancements to MyPima, so we bolstered the My Checklist feature to allow students to see completion and process information and be able to guide them along the way. And also just various web page improvements to clarify communication. A couple of interesting facts, the first semester, although it was a year leadup of work to implement for fall of '23, during that semester and shortly after, we awarded close to double the amount of awards from prior fall. So that was a big semester for us. Into spring, we are right at about 20 or so percent above the number from prior spring. So we are still above. Even though the name Auto-Confer implies automated, it is automated for students, but I just want to make a note that there is a small team of staff, a formidable team, that processes all these degree and certificate conferrals after the semester. We are right at wrapping up that process for the spring, so it's taken only about three-and-a-half weeks to process close to 2,400 awards, and it's something that even though we are still in the manual realm of that work, we are looking to implement some more automation improvements to help us facilitate that for future semesters. Thank you. Appreciate it. We are here to answer any questions. >> DR. WADE McLEAN: We are doing the typical educator thing. Phil, would you describe what FAFSA is and what the problem is and what the difference between this year and last year is? >> DAVID DONDEREWICZ: I can go ahead and take that one. So the FAFSA is the Federal Application for Federal Student Aid, and so our students fill that out. Once they complete that, that comes to the institution and we can determine if they are eligible for Title IV funds. Pell Grant, direct loans, and/or campus-based aid. So this year, as we move into '24/'25, there is major changes done by congress to the application to make it simpler for our students to process. So the major changes that are occurring from the '23/'24 year to the '24/'25 is a change in how the overall Pell Grant is calculated. That's one change. The other change is probably the biggest change where we're seeing most of the issues is that for the last 40 years, our students have been providing their own tax information on the FAFSA, and then that goes over and it goes into the calculation to make that determination. Maybe I'll say 20 years ago there was a change where you can actually do a data retrieval from the IRS, and it brings it back, which made it a lot easier. But as we move forward with '24/'25, the student actually accepts that the IRS information is going to be transferred into the FAFSA and will be sent to the institution. So with that, it brings in tax laws and all kinds of additional stuff to the FAFSA process, and with that, there is more security to obtain the information from the FAFSA, working with the IRS. So as Phil was talking about, the FAFSA user name is what the students generally need to, or what they need to complete the FAFSA. So themselves and their parents or their spouse they all need to do that FAFSA user ID. That's usually where the biggest trip-up is for the students and the biggest change is just the ability to verify identities of said students, parents, or spouses on the federal end if they don't have a Social Security number. So right now there is plenty of workarounds going on to address this. However, the student, the parents or the spouse cannot just easily go through the process if they do not have a Social Security number. So as Phil was talking about, the Saturday that we spent with working with our students, the majority of time is working with our students to get the FAFSA user ID, because once that's done, the application is simpler and easier to go through. It's just the buildup to that process to get all the user names that we need. A lot of times the responsiveness from the federal student aid side with their customer service isn't the greatest, and there is a high volume of calls coming in throughout the nation. So helping those students through the process has been one of the trying parts. In addition to that, a lot of things have changed, so 40 years of one process into another is a lot of overarching changes which changes a lot of processes in the place, but from the student end of what we are looking at, the FAFSA user ID is the No. 1 issue we are seeing. Once we can get that, the FAFSA becomes a lot easier because now we can get the information that's needed to process their form. >> DR. WADE McLEAN: Can you give us an estimate of how many students are not going to be able to complete the forms? >> DAVID DONDEREWICZ: Yeah, so right now I think Phil had the numbers up there. Let me see if I can go back. Thanks, Phil. So right now we currently have received about 11,000 FAFSAs. That's FAFSAs into our student information system. So actually, overall, the school's technically received about 13,000. Generally each year we receive around 24,000. So we are more than halfway to our 24,000. I would assume we are going to catch up to that. If you think about this year, the FAFSA processing really started February 1st, so this number is from February 1st till today. That's about, math, 2,500 or more a month that are coming in. We're getting like a 100 FAFSAs day that are coming to us. Whereas the fall number, that started October 1 of the prior year before that. So there was a longer lead time to get to that number than there is for where we're currently at. Like we have been making big strides in the process of where we're going, so just from I think last time I presented, we were about 9,000, I want to say. Since then we're up to the 11,000. I think I presented last month. So just within a month, you know, we received a huge increase. So going back, math, 4,000 or so just from May till today. >> DR. WADE McLEAN: So in your opinion, do you think this is going to have a negative impact on our enrollment in the fall? >> DAVID DONDEREWICZ: Right now, looking at the numbers, I think we're making pretty good strides. I don't think it's going to be an issue, because we are really riding a lot of the waves out of the issues that had occurred, so the department has been reprocessing FAFSAs that had issues. I think this week they are going to reprocess the rest of them and then get to the paper FAFSAs. So I think we'll eventually catch up. In looking at the specific enrollment of students that are registered with FAFSA, we are about, I think, 6 percentage points back, but we have made those gains, we have made huge gains in that last month once we started sending out the offer letters to the students. That really kind of changed the game. >> DR. WADE McLEAN: So will our efforts continue through July and August? >> DAVID DONDEREWICZ: Yeah, we are going to continue our outreach to our student population, and then we do have specific -- we have appointments available at the campuses with our subject matter experts to help those students fill out the FAFSAs. That's generally the best way to go because of the unique cases that occur or are occurring right now. Our staff knows the workarounds necessary to get it done, and working during the regular business hours is the best chance to contact FSA to make those changes. But today we sent out an e-mail I think to about 7,000 students who have a FAFSA but aren't registered yet. So we are doing those outreaches on a weekly basis to these specific populations where we can help kind of nudge that and move that forward. >> DR. WADE McLEAN: A couple of thoughts come to my mind. One is how important your work is to ensure that we get the enrollment that we're expecting so we can meet our budget demands. The second is understanding that many of these students if they miss the first semester may never come back. So it could have a true detrimental impact on many, many, many of our low-income students. So keep up the good work. >> DAVID DONDEREWICZ: Thank you. >> MS. THERESA RIEL: Thank you, all. We really do appreciate the work you do and your staff. So please share with them how proud we are of all of the good work. I reiterate what Wade said to them for us. Thank you. Okay. Thank you. Sorry. Technology glitch here. So Jim Craig will be presenting the administrator report, since I don't have mine up and you're right here by me. >> JIM CRAIG: That works. Chairperson Riel, distinguished board, Chancellor Duran-Cerda, PCC family and friends. What do you do when you're sitting at your desk and you get a call from somebody who claims they are calling from the office of the ONCD from the White House? And that their director, who advises the president on cybersecurity, would like to come and visit your campus and your college and visit your center of excellence for IT and cybersecurity and talk to your students? >> MS. THERESA RIEL: Turn off your mic before you show them the screen that you did. >> JIM CRAIG: So if you take the NINJIO training, like I did, thanks to our CEO, you say something like this: Wow, that sounds like a great opportunity. You know, I'm right in the middle of something. Let me call you back in a few minutes. Then of course you research that number and make sure that it's not being routed from China or some other place, and you call them back (smiling). Anyway, that's kind of what happened. We had a great visit from the office of ONCD and the White House to the East Campus and to the center of excellence for IT and cybersecurity to listen to our students. They actually came to listen to our students and to find some best practices from them and from us, and really embrace the local ecosystem we have here for IT and cybersecurity. I personally want to thank the chancellor and the board chair for being present and supporting the effort as well as we had a number of dignitaries, including our own provost and vice provost and NCIO. We had a lot of, the City of Tucson was represented, the state chief information security office, the Department of Homeland Security, both senators' offices were represented, and a whole lot more. It was just an incredible event for sharing and for celebrating what we have been doing with our local ecosystem. Now, the office of the White House has actually visited other colleges and universities. We are not the only one. But what's distinct about this visit is what Director Coker took away, and what he took away is that we should scale up what we are doing at Pima Community College, because it's very unique and very special across everything he's seen across the country. And he would like to replicate what we are doing to other colleges and universities and asking our help for that. So that's pretty substantial and pretty significant. So that's just a wonderful acknowledgement and great feedback for the work we are already doing, but a lot more work to come. The administration would like to thank the chancellor and the Governing Board for a beautiful graduation ceremony. It was amazing, and everybody had a great time. You conferred so many fantastic certificates and degrees on everybody. I think everybody was very happy with that. So many completion ceremonies in addition to that. Also would like to thank the chancellor for helping us revitalize the All College Council, which had been fairly dormant for a number of years, and this year we actually renovated it and rejuvenated it based on the support and the help from the chancellor and really have made it a strong integrated committee that has representation and feedback from students and staff and faculty and administration, and as well we connected it to the AERC group as well. So now we have a very strong, powerful force that can take the chancellor goals, recommendations, and really move forward with feedback and recommendations going forward. This year we accomplished a lot. We took the work that the board was doing with shared governance and shared that information out to all those constituency groups so that they could help understand what we are doing with shared governance and what's the future for that, too. We also worked on the chancellor's directive to really look at student success and gather some feedback from students and staff about what we can do to make enrollment easier for students and completions at a much higher rate. So thank you for that, as well. That concludes my report. Thank you. >> MS. THERESA RIEL: Thank you. Our second report is staff report from Downi Griner. I think she's on the Internet. >> DOWNI GRINER: Hello. Good evening, interim chancellor, board chair, board members, colleagues and guests. Today, on behalf of Staff Council, I wanted to thank our Staff Council president, Dorothy Netherlin, and our Staff Council members as I believe about a third of us are completing our terms this month. We want to thank them so much for their service and their leadership, and we'd also like to welcome Erika Elias as she transitions from the role of Staff Council vice president to that of Staff Council president. Erika was the previous board representative. In Staff Council, we have been meeting with all of our leadership and other committees to share information and to discuss any pertinent information that comes down the line and to talk about any issues that we have or that have been brought up. Currently this semester we have been working really hard with our bylaws committee and our election committee. We have revamped with the help of HR and IT to try and get a more systematic system for representation so that we can have that corrected and have everybody represented correctly on the council. We have also been working on our bylaws to revise wording and to make that more transparent and modern. So thank you to everybody for that. That's my report for this month. >> MS. THERESA RIEL: Thank you very much. On to the chancellor's report. >> DR. DOLORES DURAN-CERDA: Thank you very much. It's hard to believe that it's June already. Happy Pride Month. Juneteenth is also this month, and also World Refugee Day on June 20th. I'd like to start out with some congratulations to Dr. Josie Milliken, dean of distance ed. She was elected to the Instructional Technology Council Board as the western region representative. That represents 11 states. This council is affiliated with AACC, which is the American Association of Community Colleges. As we have all spoken about commencement, it's just amazing, and all the completion ceremonies that have taken place. It really drives home why we do what we do. Seeing those students, their joy, the families, and their neighbors, friends that are there to accompany them, it just was the highlight of my year. It was fantastic. I thank for all of you for having been a part of their success, because their success is our success. So thank you for that. In addition to the several commencement ceremonies that I participated in, there is some other outside events I went to. At the Desert Vista High School, our TRiO Program, Upward Bound Program at Desert Vista, held an event, an amazing event, where there were NASA astronauts in the air, in the galaxy somewhere, at the same time that they were talking to these TRiO students. So it was an amazing experience, so thank you for TRiO, Upward Bound at Desert Vista, for holding this event there. I also visited the Board of Supervisors and gave a presentation and update on all of the great things that the college is working on, and they were very appreciative of everything that we are doing. You stole my thunder, Jim, (smiling) about the White House National Security Director, Harry Coker, who came to the East Campus cybersecurity center of excellence. It was an amazing experience, and he sat down with students. There weren't any administrators around. I think you were there, but he talked to the students, and then there were two panels of former students, alumni, and also business and industry folks. So it was very meaningful, and just the fact that they knew about us and they reached out to Pima. We didn't reach out to them. They had heard about us. So we are very honored to have such a distinguished person at the college. I will end by saying thank you. I'd like to thank the board for the opportunity to be serving as interim chancellor. It has been a wonderful experience, and it was an honor for me. I hope I brought some stability, continuity, and keeping up with the momentum, elevating the student voice through our culture of care philosophy, and also of valuing each other as employees and community members, because we all need to treat each other with respect and dignity. That makes our work successful for our students. So that is my report. Thank you very much. >> MS. THERESA RIEL: Let's give Dolores a round of applause. She has done an amazing job, and we are really, really proud of her. Thank you, Dolores. (Applause.) >> MS. THERESA RIEL: She's still the chancellor for a couple more months, so she's not off the hook yet. Thank you (smiling). There are nine information items. Make sure if you're interested you read through those, and we're moving on to the consent agenda. Would any board member want to pull an item from the consent agenda? >> MS. MARIA GARCIA: Yes, I'm requesting that we pull item 10.21 for further assessment. >> MS. THERESA RIEL: Okay. Any others you want pulled? >> MS. MARIA GARCIA: I have -- okay. So on 10.12, I just want to ask a question. Can I do that now? >> MS. THERESA RIEL: Yeah, just pull it. >> MS. MARIA GARCIA: Okay. I will pull, in addition, item 10.12. >> MS. THERESA RIEL: Do I hear a motion to pass the remaining consent agenda? >> DR. WADE McLEAN: So moved. >> MR. GREG TAYLOR: Second. >> MS. THERESA RIEL: All in favor say aye? (Ayes.) >> MS. THERESA RIEL: Any opposed? Motion passes. Let's do 10.12 right now. Delegating authority to execute a contract for Construction Manager at Risk, construction services for the Downtown Campus, ST West Building construction, technology BCT building renovation. >> MS. MARIA GARCIA: I have a question on 7.1.1. I notice that there is, like, Xs and it doesn't really give an amount. I'm not sure, I don't understand what that is. I understand it's a draft, but it's not -- I just haven't seen that before. >> DR. DOLORES DURAN-CERDA: Benny or Brandye, would you like to come? Thank you. >> BRANDYE D'LENA: Brandye D'Lena, assistant vice chancellor for facilities. I don't have that document in front of me, but I'd like to say if there is Xs it's because the number hasn't been finalized. We have gone through the selection process and identified the contractor, and we are in negotiations right now. Until the contractor has an opportunity to go through the construction documents and do their takeoffs, because this is construction management at risk, and what they are giving to us would be the value of doing the construction, then we don't have that number yet. >> MS. MARIA GARCIA: Okay. But you already have a number already there of a figure that you're estimating then? >> BRANDYE D'LENA: Yeah. That's our not-to-exceed number. We will be working with a contractor to ensure that the contract value is under $7 million. And if, for instance, they come to an understanding that it's more than that, we will be working on getting that price reduced so that it stays below 7 million. >> MS. MARIA GARCIA: So that $7 million is everything that was noted in the draft? That's what you're anticipating at this point in time? >> BRANDYE D'LENA: Correct. >> MS. MARIA GARCIA: Thank you. >> BRANDYE D'LENA: You're welcome. >> MS. MARIA GARCIA: I make a motion to approve the contract. >> MR. GREG TAYLOR: Second. >> MS. THERESA RIEL: All in favor, say aye. (Ayes.) >> MS. THERESA RIEL: Any opposed? Motion passes. Moving on to 10.22. Maria, do you want to explain why you wanted to pull this, this is on the strategic plan extension. >> MS. MARIA GARCIA: Yeah, I think -- well, I guess I really didn't want to discuss it. But anyway, I'm going to move to table this. >> MS. THERESA RIEL: Nic's here. >> MS. MARIA GARCIA: Nic is here. Thank you. Oh, I'm sorry. Okay. It's just that I just looked at the plan, and we have been really busy, and I just think that we need to evaluate it a little bit further. >> MS. THERESA RIEL: Is there a second? >> MR. LUIS GONZALES: Second. >> MS. THERESA RIEL: So the motion is to table this and bring it up in our September board meeting? All in favor say aye? (Ayes.) >> MS. THERESA RIEL: Any opposed? Motion passes. Okay. Moving on, are there any requests for future agenda items? >> MS. MARIA GARCIA: Are we going to discuss the Drachman properties? When are we going to have that information? Secondly, I'd like to have the Trane project brought back so that we can evaluate that, because I don't know where the completion is on it, and originally we had a contract that said we were going to be saving 250,000 a year on energy savings. So I'd like to know when are we going to expect that? When is the assessment going to be done? Where are we on the project? >> MS. THERESA RIEL: That would be great. If we could put that on a future agenda, maybe in September, that would be lovely to hear all of that. Maria, what was the first thing? I got side-tracked. I didn't write the first thing that you asked for. Oh, yeah, the Drachman properties. That's actually going to be on one of our study sessions, if I'm not mistaken. Yeah, we will bring that up. Just FYI, the request for proposals went out a week or two ago, and it was sent to all sorts of architects and people that might be interested in that. So thank you for spreading that word so we get great, great options. Anything else for future agendas? >> DR. WADE McLEAN: I think I'd like to recommend an agenda item. We normally in September get a report on enrollment for the fall semester. I'd like that to include an estimate on the impact that FAFSA had on that enrollment, and if the enrollment is smaller than what we had projected, what we're going to do in the budget to make that correction. >> MS. THERESA RIEL: Okay. Great. Anything else? Hearing no other comments, we're going to adjourn this meeting. Thank you all for being here tonight. >> MR. GREG TAYLOR: Aren't we going to exec session? We're not adjourning, right? Move to exec? >> MS. THERESA RIEL: Yeah, motion to -- >> MR. GREG TAYLOR: Motion to move to exec. >> MS. THERESA RIEL: Thank you. Second? >> DR. WADE McLEAN: Second. >> MS. THERESA RIEL: All in favor to move to exec session? (Ayes.) >> MS. THERESA RIEL: We will not be returning here, so for all practical purposes, the meeting is over and I'll adjourn the meeting when the exec session ends. Thank you. Have a great summer, everybody. ********************************************* DISCLAIMER: THIS CART FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND MAY NOT BE 100% VERBATIM. THIS IS A DRAFT FILE AND HAS NOT BEEN PROOFREAD. IT IS SCAN-EDITED ONLY, AS PER CART INDUSTRY STANDARDS, AND MAY CONTAIN SOME PHONETICALLY REPRESENTED WORDS, INCORRECT SPELLINGS, TRANSMISSION ERRORS, AND STENOTYPE SYMBOLS OR NONSENSICAL WORDS. THIS IS NOT A LEGAL DOCUMENT AND MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY AND/OR THE CART PROVIDER. 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