********************************************* DISCLAIMER: THIS FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND IS PRETTY CLOSE TO 100% VERBATIM. THIS IS AN EDITED FILE BUT MAY CONTAIN SOME ERRORS. THIS IS NOT A LEGAL DOCUMENT, IT MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY. THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* February 7, 2025 Faculty Senate ---Denise Reilly: The Icebreaker question being: use one word to describe the start of the spring semester for you. [chuckles] My word would be "challenging"... [chuckles] but the start of the Spring semester... and feel free to be like a student and write the "why"  next to that... and guests please sign in...   I know that it's important... today, we have a few items to vote on, so it's going to be important   that we figure out if we have quorum early on... we also have some new senators joining us today, so I want to make sure that we have time to go over, kind of, meeting protocol...   and we have some new officers as well, joining us... so, thank you so much.. Okay...I'm loving the first words already... as we go ahead and look through the chaos... as we look through the chat.  If we could take a moment to review  and vote on December minutes. So, we did not have a January meeting, so at this point we're  looking at our December minutes provided by... secretary. Okay, I'm noticing chaos is a common word as long... [chuckles] with busy and frantic being at the top. So, it's been a semester for many of us, all right. So, I will gladly wait on anyone to kind of look at those December minutes... and make a motion to approve those minutes... and we'll be looking for a second. ---Rita Lennon: Motion to approve the minutes as provided. ---Denise Reilly: Okay... I see a motion, I see second in the chat... if all those of you that are senators could go ahead and put in the chat... [chuckles] Sorry... I got thrown off by seeing the word dang in the chat instead of I... [chuckling] I'm not sure where that came from... or if that was a... start of the semester word. So, when we have quorum and we'll go ahead and wait just a moment... I know that Roseanne is our new secretary and she's working on making sure that we have quorum... we have 37 senators we have a full senate agenda, as well as a full house in terms of representation, so thank you. When we hear from Roseanne, you'll let us know if we've approved the minutes officially by quorum. At this point I'll take any requests for agenda modifications... don't see any requests for agenda modifications. I don't see everyone on my screen though, I'm thinking we're at more than about... maybe more than 40 people... that's about the max that I can see... I see about 53 participants... so, someone else will... one of my trustee officers will help out with those kind of things. ---Rosanne Couston: I believe we have quorum Denise. ---Denise Reilly: Thank you Roseanne... approval of minutes? ---Rosanne Couston: Yes. ---Denise Reilly: Thank you so much... okay, moving on to any requests for executive session? And what I decided to do, because we have to go over a little with meeting protocol, and we've changed our agenda just a little bit for this semester... so, I wanted to take a moment to just actually link-in what exactly is executive session... and what exactly is open forum... for those of you that are new, we have about, I don't know, Kelly might be able to correct me but we... I think we have about 8 to 11 new senators this semester, and then some... many returning as senators... so you can see that the executive session... that would be the definition or a reason to go into that... it would be a senator   that would be requesting executive session... I don't hear that right now, so we'll go on to request for open forum. I also put a link to a document just to explain what open forum is, and I wanted to just share that this is any information that you would like to bring forward... not that affects you just personally... that's just an issue that you're having... but maybe a more global issue that you want to bring to the attention of faculty and administration that are in here as guests...  however that does not mean we are in here trying to solve that, but we are capturing it in our minutes and in our notes. So, at this point, I will ask if anyone has a request for open forum... I'm looking, I don't see virtual or physical hands yet. Okay, I don't see anything for open form, so we'll move on. ---Kelly O'Keefe: It looks like Crystal McKenna has her hand up, Denise. ---Denise Reilly: Oh, thank you so much... Crystal, go ahead please. ---Crystal McKenna: Hi, this is something that we talked about briefly in the science leadership meeting but I thought, it's also just a more global issue as well... with supporting students that maybe don't feel comfortable leaving their homes right now and how we can support them in maybe converting their schedule to online or some sort of adaptation for students who are not feeling comfortable attending class in person due to national events. So, after the academic leadership meeting last Friday it just kind of has been ruminating in my mind that that would be very nice to, where we can, or talk about administrative hurdles of what that would look like to help students who are signed up for in-person classes but maybe don't feel comfortable attending them any further... any longer. ---Denise Reilly: Thank you very much... any other items for open forum? I don't see any hands for open forum unless Kelly's going to correct me on that one... I see one from Maggie Golston. ---Kelly O'Keefe: Got it... Maggie. ---Maggie Golston: Hi everybody... I just want to make a quick announcement that the newly formed women's and allies affinity group    will be hosting a breakfast and conversation on March 7th in honor of International Women's Day... that'll be at 8:30 at Downtown Campus Library 153... women and people who want to advocate for women are welcome... there'll be light refreshments... thank you. ---Denise Reilly: Thank you so much Maggie... much appreciated... and I will bring up one item for open forum... this is just general information that I wanted to let you know in case  I don't bring it up at a different point. So, our February monthly meeting, our March and our April, are all in the virtual Zoom format... so, just like you came in today. We have changed our May meeting to be face-to-face only at Downtown Campus in the Amethyst room... and that meeting will be from 1:00 to 3:30... the extension and the reason for the longer meeting, which you're more than welcome to leave at 3:00 if you want... but the last component or the last 30 minutes will be saved for faculty emeritus honoring... and the reason we decided to go into face-to-face format is because we've been  in the zoom format for a long time and we all know that some things get missed in that format... we're not looking to each other, next to each other in our squares, like Jeopardy... we're not... or, ah... we're not looking at each other and having those side conversations, and I think that's important as well... and so, we thought May could be a little bit more celebratory, as well as December. So, please expect that those are the only 2 meetings of the year that will be in the face-to-face only format... not HyFlex... we did try the HyFlex in December... those of you that came, much appreciated... but it did not go as well as planned in terms of the sound... and we thought that it would just be nice to have a face to face version in May and in December.  So, just FYI... those will not... those will be recorded... so, think back to old school days when we met in Amethyst room only... it will be recorded by PCCTV but it will not be live streamed, will not be HyFlex... just to mention that. Okay... the other thing I wanted to mention was faculty senate meeting protocol. So, we have a lot of new senators... welcome to the new areas... I think we have 3 new representatives from the Adult Basic Ed Department... we have some other new senators representing in Health Professions... maybe some others there too. So, just wanted to let you know that we have changed a few things... so, in the report section we're going to ask for no questions or kind of comments... if you have comments you can throw them in the chat, but we're kind of modeling it from the board meetings that we have... so, the report section is a one-way form of communication... those that are reporting are going to share information in their areas...you're more than welcome to directly message   those individuals but it's not time for a back-and-forth conversation... and the reason that we condensed the report section a little bit in terms of the amount of people giving oral reports is   so that we have more time for discourse in the business section items... for those items that we have. So, we're going to ask for you to kind of, hold your thoughts and anything related to the reports...  but to focus on the business section... anything in the business section items that say include Q&A... that means that the presentation should be short enough to have questions... to have time for questions and answers. So, I think that's it for meeting protocol... the request would be for you to have cameras on... there are some at the college that say that, you know, it feels like... in the Zoom format, there's less faculty participation... because we don't see faces... if you can't have your face on camera that's okay have a picture, change it to something so that we at least have not just a bunch of white lettering if... okay, so that would be the preferred method moving forward and to have yourself muted obviously in all other areas, to raise your hand, and to also use the chat feature. We also have an officer, I believe that is Kelly O'Keefe, that will let us... keep us on time, and keep us on track... so, she's going to make sure that our reports go along with that tracking and time... and then please just, like I said, raise your hand and use the chat... I think that's it for a meeting protocol, unless my colleagues, my officer colleagues, have anything else that I might have missed... Rita go ahead, thank you. ---Rita Lennon: My apologies, I'd like to raise a concern... Rosanne, I think you're typing in the actual agenda. [chuckles] Can you please make a copy of it and take notes on that? ---Rosanne Couston: I apologize I thought I was in a copy... because I have a different title on it. I beg your pardon... I will... I will take care of that. ---Rita Lennon: Appreciate it, thank you. ---Denise Reilly: All right... thank you Rita... I always trust our Board of Governors rep as well as past presidents to notice these types of things. Okay, without any further ado, I'm going to move it over to Dennis Just, who's gonna take a few minutes to talk to us about a new component of our agenda that we added last semester, called requests for faculty engagement... we have a lot of requests this month, but also, he's going to talk to you about the different items there... and kind of a little bit about that section... go ahead Dennis. ---Dennis Just: Thanks Denise... hi... so, if you don't know me, my name is Dennis Just, I'm the new vice-president of faculty senate. That is my neighbors's Pooch who's saying  hello as well... and so, I just wanted to cover,   like Denise mentioned... there are... we get a lot of  requests for ways that, you know, faculty can really...  are being requested to engage with various committees and other things at the college.. and so, while ultimately,  we'll be coming up, by our next meeting, with a form that people can fill out if they have some particular thing that they want to put out a call to faculty for through this venue... we can do that... but for the time being   you can see in our agenda, we've got 5 major items here... and the details are in there, as well as contact information... and so this is... if something sounds good to you, something that you're interested in, or something that you want to show your... the people that you represent.. please look in more detail at this... and reach out to the appropriate people. So, we've got the calendar committee this is for the academic calendar they're seeking two faculty members...   BP 330... this is a Board policy related to Student Success... comprehensive planning teams...   if you click on that you'll actually see that there are 8 or 9 different committees that are all kind of... or I should say I guess planning teams that are all looking for faculty representatives... there's for strategic planning, the Education Master planning, Facilities Master planning, Information Technology Master planning... Social Justice, Equity, and Culture... Enrollment... Persistence, and Retention.. and Climate Action and Sustainability. So, these are some pretty important ones... in particular there's a... Nic Richmond's really looking for some people for the strategic planning committee... so, if you or someone you know, you think are interested in that, please reach out. There's also a call for faculty for the Data Stewardship committee... and then finally, that last link isn't so much a committee, but just asking for faculty to nominate someone for emeritus... if you think that's right. And so... and my fellow officers can correct me if I got the schedule off a little bit... but my understanding, right, is that... I just wanted to put out the call for faculty emeritus nominations... you can look at the AP, the administrative procedure in that link, and see if whether or not the person you  would like to recommend is appropriate... and then, if you send us those recommendations, we basically will have a nomination forum for our next meeting, and results by April...d and then, as Denise at the top of the hour was talking about, in May we're going to have our in-person faculty senate meeting, so we can kind of honor those people in person, so... that's... that's it... though as far as requests for faculty engagement... just again, we will have a form, so it won't be just emailing us and us adding it to this document in the future. ---Kelly O'Keefe: Thanks Dennis... there was just one thing I'd like to add in with that, the faculty emeritus, we need to receive nominations this month, so that March can hold a vote from faculty senate and the result of that vote will be sent to the executive leadership team, who will then bring it to the Board and... for approval... so, a little bit of the timeline difference, but if you are thinking of someone who you think deserves to be nominated and titled with faculty emeritus,   please make sure that you get that nomination in  before our next faculty senate meeting, thank you. ---Denise Reilly: Thank you Kelly... and just to clarify, we accept  nominations twice a year, so once each semester... so, our May meeting, in which we are honoring faculty emeriti, would be for the 3 that were accepted by faculty senate... with... their names were taken forward to the ELT, so our May kind of celebratory time period is to honor Elena Grajeda, Nan Schmidt, and Theresa Riel... I can't believe I almost forgot that... [chuckles] the one that I know... and Theresa Riel... so that would be that time period... so, our December face-to-face meeting at Downtown Campus would be where the potential next nominees would be honored... and right now, that faculty emeritus AP is under revision, so currently, the ones... the individuals that you might think about nominating would be for the current AP that still exists, so. ---Kelly O'Keefe: And we're at time for this Denise. ---Denise Reilly: Perfect... okay, thank you... we're gonna move on to the report section... and I do want to ask quickly before the Provost goes with her report... I think this would be to Vanessa Arellano, and possibly to Kate Schmidt... there are 2 items in our agenda that don't have access for everybody, so if you could make those like links accessible they're further on in the agenda with the AP and BP, but that would be appreciated so people can look at those in advance... okay... moving on down, let's go to Dr. Dolores Duran-Cerda... I believe this is... [chuckles] your... this is it... this is your favorite... ---Dolores Duran-Cerda: Yeah. ---Denise Reilly: spot right here... so take it away. ---Dolores Duran-Cerda: Thank you Denise... and hi everybody... it's great to see all of you... welcome to the new senators. I remember back when... way back when... when I was a senator and then became an officer too... so, it's great to see you all... I will be very brief... you all have the Provost update I won't report on that... but I will share a little bit about HLC... some of you may have heard this update at at the Board meeting, but I'll be quick. So, thank you again for all of your participation in various capacities, either as editors, writers, Criterion leads... and just participating in the visit itself that happened in December... so, from the chair of the peer review team, we received the initial report and they sent it to us for review of errors of fact and that means like, if they got somebody's title wrong or if there was a percentage that was incorrect on enrollment or something like that... so, we sent those back, the corrections... and then they also sent us the branch campus reports for errors of fact checking... that was West Campus, East Campus, and Desert Vista... we submitted any errors of fact that we saw... and so, the whole thing has been sent to the HLC... so the peer-review, we sent it to that... they have notified us that they've received it and they'll be sending it to the IAC, the state Institutions Council... Actions Council... and they will be the ones to approve, hopefully, the final report... and then we'll get it back, and we can disperse it and share it with everybody and post it in the... on the website. Excellent news, that we have met all of the criteria for the HLC for Assurance Argument and Accreditation. However, there were 2 areas that were met with concern and we knew that was coming that was... that was... it was already an issue, and we knew that we didn't have enough data to show that we needed to improve even more... those 2 areas were Criterion 3A: Academic Rigor and Consistency... and Criterion 4B: Assessment and Student Learning...   both of these were really focused on the additional locations, and that includes dual enrollment and other sites. So, we have been working with that as Emily has transitioned to the Provost office temporarily... Emily Halvorson-Otts... and has been really meeting with all of you department heads and also administrators, and principals at the high schools, to let them know that we grew, we grew fast, but now we need to put the process and systems in place. Basically, the 3 takeaways that I would say from what  we've learned from our report and the visit is   that we need to really emphasize consistency across the board, all divisions... communication... and accountability. So, those are the 3 main takeaways I would say, from the report and the feedback that we've received. And then, the last piece I wanted to share is... the Chancellor has asked for a framework of a correct action plan, from the Chancellor's cabinet... so, we've met with them and received some feedback... also we met with PLT, the Provost leadership team, and Deans... got some feedback and ideas on how we can improve these areas that were met with concern... and then, when we have our Academic Affairs Forum we're going to be asking faculty to what your insights and input are as we create this framework for the corrective action. So, that's my report regarding HLC... the other pieces I wanted to share... just briefly share with you, is that... well, we have an AP, BP process revision plan, that Kate Schmidt and Jeff Silvyn will be sharing later on in your agenda... and also an update on AP 3.2507, which is the definition  of a credit hour... and Wendy and Vanessa will be   presenting on that later on in the agenda too... but I just wanted to thank all of you for... those of you that worked on this, it was a heavy lift, but you did it... we all worked together, collaborated on it, we had excellent... a group of stakeholders that came together and we finished, I think it was December 18th... shared it with the Chancellor... he had some insights... we incorporated those... and now we have the AP that's going to go through the whole process of 21 day review... and also, we're developing an SOP to accompany that. So, thank you, all of you that participated in that work... and then my last piece is... this is my last faculty senate meeting is as Provost, and I just wanted to thank all of you for just the opportunities... I mean I became interested in the administration because   I was faculty senate President... came from you, and I always tried to keep my faculty hat on in my   various roles at the college as an administrator...  and when we went through probation, when we went   through the pandemic, we all worked collaboratively... also, this new accreditation process, meeting with each other,    talking, sharing concerns, and working together... it's so important... and so, remember the culture of care, remember communication, collaboration, and listening to each other, as we continue with the college and continuous Improvement... so, thank you... and thank you Denise for your leadership as faculty senate President... and I'm... I'll be attending the meetings maybe not giving the Provost report but I'll be attending... and if you want me to report on other aspects that I'll be working on, I'll be happy to... so, with that I end my report, thank you everyone... you're in my heart always... it's been an honor to serve as your Provost. ---Denise Reilly: Thank you so much... I'm seeing some hearts and some other... [chuckles] Thank you Maggie, I noticed that, and got... got with that one too... so, thank you so much for your leadership... thank you so much for your time and service to the college... and hopefully there will be some kind of end of, you know, retirement celebration that we'll all be invited to in June when you retire. So, I want to take this moment to segue over to... not my report... we are so grateful when we get the opportunity to have our Chancellor join us and say a few words... so, while the Chancellor does not have a standing report at every meeting like the Provost does, the chancellor can come in, and so at this point, I know he's got a lot to do, and I appreciate   the Monday and Tuesday forums that you had and invited PimaAll... but at this point you've got about 10 minutes... and this is not a report, so it's not a... so if you have time for Q&A that's great, if you don't, I know you're off to other meetings... so, without any further ado, thank you Dr Nasse, go ahead. ---Dr. Jeffrey Nasse: Hi... sorry... was trying to un-mute... good afternoon  everyone... thank you Denise, and thank you Dolores for your leadership of course... and I didn't realize you were the faculty senate President... so, that's pretty cool, that's awesome. So, thank you for allowing me... always good when I can come to senate... I like to go and hear what's going on... I think it's really important for me to attend the senate... and always, thank you for doing it, right... I realize this is work   above and beyond what you're already doing in the classroom and so I really appreciate if you're serving in the senate, serving in a leadership role... if you're just attending, you know, thank you... you know, that's something I think about all the time, right... we have around 270 full-time faculty, you know... I don't know how many people are here today, but what did we get? 30, 40 faculty members, you know, that that come to that... and I always think about how are we communicating, how are we engaging the entirety of our full-time faculty as well as our adjunct faculty, right? Where there's hundreds and hundreds more of those folks... so, you know, always thinking about how to communicate, but really appreciate... and I get it, right... the service that you do. So, happy Friday and glad to be here... you know, I think a  thing... a couple things up, top of mind... and I think it's a perfect segue, with Dolores just talking about the interim Provost appointment... and what's going on there... as you mentioned, I've  had some open forums... I've really tried to engage   some of you at this meeting and just the faculty leadership and talking about what that means... I think it's really an important part... period that we're going through, right... there's a lot happening... there's a lot of work that needs to keep going... and so you know, I'm working through that... and thank you for your feedback, you know, and if you weren't able to attend some of those sessions, you know... what are some of the things that are on my mind that I heard back actually from a lot of staff and a lot of faculty? was the idea of structure in synergy at the college within the Provost office, in terms of enhancing our ability to meet our   mission goals, right... and a lot of that is about supporting faculty... so, how do we better align our strategies, and our resources and our function at the college? We've talked a lot about breaking down silos and we've got some big silos... and then sometimes we have silos within silos... but really, in general, I think about increasing collaboration and communication, and I see it in a lot of ways, in a lot of different times, at  the college... and so, are there ways we can do better   to work, right... it's a huge organization, right... a huge bureaucracy and so, how do we work better around systems and not shoot ourselves in the foot? And we were kind of laughing about unfillable forms and people not knowing about those forms and all of those things that are not uncommon in large organizations... but what can we do to better amplify our impact, right... and create better experiences for students and for faculty and staff. And that's what we're trying to do... everyone's working hard... and so, do our structures align in terms of function... and ultimately it's about student success... and it's actively improving Pathways and outcomes for all of our students... and as I noted, you know, [chuckles] Dolores isn't going anywhere right away, right... she's going to be working on, you know, groups of students that we have seen... have not been, you know, meeting the levels of success that we'd like to see, right... those underserved communities, those populations, you know, that we need to do some work there... and she's already done some great work in that space... and so, I've asked her to kind of continue to focus on that work as she heads towards her retirement in June... and I think it's really important... just some basic themes, you know, that I'm thinking about for the college in general... always about Innovation... and I know sometimes people throw that word out there, you know, really thinking about how do we drive  academic success... how do we drive learning at the college?   Operational success... are we... are we really  doing everything to be efficient right... integrating technologies like artificial intelligence... promoting things like digital fluency... one of... one thing I... that I've heard recently is, from employers is... no matter what field it is... Business, Health Care, Education, Building Construction... employers are looking for people that know how to use things, you know, tools like artificial intelligency, artificial intelligence in a smart way... and so, right... we want to equip our students accordingly, right... so, are we providing professional development   and professional learning opportunities for our faculty and staff? So, thinking a lot about those kinds of things... obviously communication and governance is also... I have heard loud and clear in the first 100 days... by the way, I've got an initial draft of the first 100 day report here...   I just got some final little edits that we need to make, so that should be coming up... I'm hoping next week, in February for everyone to take a look at... but one of the things I've heard and it's in that, and we even heard it recently at... yeah, Wednesday... 2 days ago at the Board meeting. Shared governance... how are we talking about shared governance, how are we defining shared governance, do we have clarity there, right... that can mean a lot  of different things to a lot of different people... shared governance, shared responsibility... so, it's essential that faculty, staff, students, have a voice in shaping our policies, our priorities... how our decision making, quite frankly, when we think about governance... and so, by fostering that type of collaboration and communication, we can really strengthen trust... and then when we have better trust we can make meaningful progress... so, those are just a couple of the things that are top of mind to me... I'm heading with our Board of Trustees to Washington DC, which is kind of an interesting time, right... to be going to Washington DC right now, with all that's coming out at the federal level... we've put out some PimaAll's... I've said something at the Board... and we're monitoring that, right... we've got a team kind of assessing risk, where we see risk to the institution in terms of funding and resources... and some of these federal policy initiatives that are coming out... and you know, doing our best to respond appropriately Right now, right... federal aid is flowing we have these grants... and so, I want everyone, you know, we keep doing the important work that we do, right... which is transforming the lives of our students, and serving our learners. And that's the important focus... but I get it... I know we hear these things in the media... we see them... and yeah, they are cause for concern... and we have to try to smartly assess those things... and then go to, you know, places like Phoenix and Washington... and make sure that our representatives advocate on behalf of Pima Community College, right.  We have a huge impact on this community... and so, we want to make sure that we're supported at all of those levels. and so, I'm looking forward to those conversations... those policy makers in support of the college... you know, doing those things, and with that, yeah, I'm happy to answer questions, if I've got a few minutes Denise ... or not, I can wait, but always glad to be here. ---Denise Reilly: No thank you so much... we just really appreciate...  I know that I've said this publicly several times... but your background stems from the classroom... that really really makes a difference for those of us faculty, because you know what the experience is like in the classroom and you know what it's like to have been in the Provost seat... so, it really, really means a lot that you are able to take the time to join us, even if it's for 10 minutes... and yes, we have another 5 minutes, or I think about 4 minutes allotted to you, so just hopefully it's not one person with a 3 minute question, [chuckles] but if there is any way we. ---Dr. Jeffrey Nasse: I'm used to those as well... [chuckles] guilty as charged. ---Denise Reilly: If there are any other questions... we'll take your question right now. Looking for the virtual or physical hand and we do have a lot... we have 63 people in here... all right. ---Dr. Jeffrey Nasse: Well that's good. ---Denise Reilly: But a lot of... lot of people joining... do we have a a question for the chancellor? ---Dr. Jeffrey Nasse: I don't have any Super Bowl insights.. ---Denise Reilly: [laughing] they do not like us... we're just joking... bringing that one up for those of you that understand the battles I guess I'll ask a question of you that you mentioned at the forums... but I was only at the Tuesday forum... so, your plan from what I gather is a direct appointment, sometime by the end of the... ---Dr. Jeffrey Nasse: Correct ---Denise Reilly: month, for the Provost office... and then, depending on what the situation looks  like next year, or what the position looks like, you will actually go out for a full recruitment if that position remains as is... is that correct? ---Dr. Jeffrey Nasse: Yes, yes... yeh, it will be a direct appointment and that's why I really want to, you know... I want to make sure I'm getting lots of feedback on that, you know, and I want to be transparent, right. People have asked me, well why not an internal search? I talked with that with Tina, right, our HR... we kind of played that out... if we did that, I think I probably wouldn't have a Provost till April... even in a quick internal search... and I just think it's too important... to me there's just such great urgency to do that... so, I did want to get feedback... but yes, it will be an internal appointment... and then, yeah, in terms of the timeline, right... so, it's already February 7th... it's certainly more... I'm not going to try to rush anything for this Spring, and I want to give the acting person   some time, right, to work... and we're going to  make, as I said in the forums, we're gonna... it's not like the person's just kind of standing... we're going to go ahead and make some changes of course, and try to take on a lot of things I just mentioned... trying to advance the cause if you will... and then, right, we have the Summer... so, we'll look at it this Fall for sure... but I wouldn't want it to be any longer than a year, right...  I wouldn't want to... I know we've kind of got a historical thing with acting or interim, whatever you want to call it, for a long time, and that's not good... it's not fair to the person who's sitting in the acting interim I don't think... and it's just not good for the institution... so, I wouldn't want it to be this time... so, we could do it in January, we could do it in the Fall... but at some point, you know, that's when I'd like to  move into that permanent space... yes, you're right. ---Denise Reilly: Thank you for responding to that... and I did want to let, I mean... just wanted to let you know... as the representative, or kind of, one of the voices of faculty here, you know, I did get some emails and some questions and concerns about direct appointments... and or, you know, a Chancellor is he going to be operating in a vacuum and I want to publicly say, you know, I've had the privilege of having a lot of conversations with Dr. Nasse... last semester, this semester... and so, he's definitely not operating in a vacuum or isolated, he is gathering feedback internal... and like, he's gathering feedback from different groups about his direct appointment and gather...   and thinking through a lot of things... so, I just want to say, I appreciate that you've been, you know, asking faculty and other groups across the college about this selection and the process... so, thank you for being transparent about that, and even sharing that today... okay, now I know that you have... ---Dr. Jeffrey Nasse: Thank you. ---Denise Reilly: apparently some... you're welcome... some important... [chuckles] meetings to go to that are... ---Dr. Jeffrey Nasse: That's why I'm gonna hang out for a little bit. ---Keith Rocci: Hey, hey Denise, can you read my question in the chat, pretty please. ---Denise Reilly: Oh, my apologies... I'm like sorry... I've got like my phone, my this, my that... kind of... [chuckles] apparently some things need to be changed around the agenda, so I'm I'm operating in lots of tech here. Oh... Keith has a question... is the Chancellor attending the Desert Vista Campus Spring Festival tomorrow? And you're letting us know that the food will be amazing... that is a question for you Chancellor. ---Dr. Jeffrey Nasse: Yeah... I wish I'm gonna be on a plane to DC, where it's snowing and crazy... but maybe, if my flight is delayed, maybe I'll swing by DV... but no, I'll be traveling unfortunately. ---Denise Reilly: But thank you for sharing that information Keith... I do see a hand up from Matej, thank you. ---Dr. Jeffrey Nasse: That's more of an announcement than a question. ---Denise Reilly: I know, I think it's because he missed... he messaged me and I said... hey, you missed open forum... [chuckles] and I think he was slyly figuring out how to go around... he's like the student that figures out how to say that they sent the document blank accidentally... and then, makes you give them extra time... okay, Matej, go ahead. ---Matej Boguszak: I thank you Chancellor for taking the time... stopping by faculty... [unintelligible] my name is Matej Boguszak, I'm a math faculty... I heard you mention performance evaluation at the at the Board meeting... and so, I was just just wondering if you'd like to share any thoughts, what you've learned, or anything you might be thinking about. ---Dr. Jeffrey Nasse: Yeah, and it's funny... it's something I heard in the first 100 days, for sure... and one thing... and yet, you're also... just what I noticed on the... on the administrative and staff side, I think we have some work to do in our evaluation processes right... we do have an evaluation process, but a couple things that I've already been talking with the team... first is the timing of the evaluations... so, like when I was evaluating my team, it was in December... and that to me didn't make sense with the academic  year, right... the academic year starts in August...   you kind of have a halfway, right... in the middle of December, January... and then you finish things up in May.  And to me it makes more sense on an administrative, staff, right... to kind of follow that cycle you get to June... what worked, what didn't work? And then, it was the makeup of the evaluation.   I just think there's some work to do, you know... it's, you know, how are you informing that... so, I I'm a person that likes to measure things,  so what are some quantitative goals that people   are working towards and again this is kind of on the administrative, staff side, you know... concrete things... this was the goal, this is where I landed, and how we... how do we understand those things?  And then, you know, some level of what people describe as 360... in other words, how do people that work for you,    feel about your work... how do people you work with... that's always an interesting one... your colleagues and peers... when we think about communication and collaboration across the organization... like if you work with people, how do they feel about, you know... how does that inform your performance evaluation and then obviously your supervisor... you know, that's a... that's an easier one... and so, I think it's always, as you're evaluating, you know, staff, leadership... it's...   what are the inputs to that process? And so, I want us to take a look at... I've done, I've had the experience of kind of... if you would have a traditional 360 degree evaluation... they can be a lot of work year after year... and I just want to... sometimes if you have a small team, it's kind of weird, you know... I have a team of 3 and one of the 3 said, you know, says something so you just want to make sure that there is a level of professionalism and how those things are done...   and look, there's people a lot smarter than me, and different types of organizations, who think through evaluation...  now faculty evaluation, I'm... admittedly I'm somewhat ignorant... I don't know all the pieces that go into the Pima Community College faculty evaluation processes and what that looks like... so, I need to get up to speed... but it's my, you know, I'm assuming, right... there would be some look at student feedback, surveys, that type of thing along with, you know, faculties meeting their obligation...   probably done by department heads, I would imagine, in a traditional setting... so, yeah... and so, that actually comes out in  my report, that we need to think through, right...  because we want to evaluate ourselves, right... we want to be able to look at ourselves and say... folks are, you know, performing and doing the job that they're supposed to be doing... and it's not always like punitive, but how do we get better? I think it's always about continuous Improvement. So, those are some of my thoughts... and it came up, as you mentioned at the Board meeting the other night as well.  ---Denise Reilly: I just want to say thank you so much... thank you for answering those questions... thank you for keeping us abreast... ---Dr. Jeffrey Nasse: Yeah. ---Denise Reilly: on the information and you are always welcome and invited... as well as the, you know, new Board members that make up the Pima Board... currently and always invited... ---Dr. Jeffrey Nasse: Yeah. ---Denise Reilly: when you do have a chance to stop by we just really  appreciate it... so, we are February, March, and April virtual... and we are face-to-face in May... I'll let you know. ---Dr. Jeffrey Nasse: All right, definitely want to be there at the live May one. ---Denise Reilly: I'll let you know. ---Dr. Jeffrey Nasse: In a suit and tie of course. ---Denise Reilly: No, no, no... we'll be wearing your Pima swag at that one... so, I hear that you have... [chortle] apparently, another important meeting to go to at 2 o'clock with several people in this meeting here too... so, we are going to segue our reports just a little bit... Rita and I are going to flex, as well as Makyla... and we are going to say that... thank you so much for joining us, if you need to leave go ahead... but I'm going to ask that... I hear that... I hear that in our actual business section that Vanessa Arellano and Wendy Weeks need to go next for AP 3.2507, so my apologies to our group for... but I appreciate your ability to flex with that. So, Vanessa and Wendy, are you both here? ---Vanessa Arellano: Yes, we're both here... thank you so much Denise... and yeah, as long as we can go before 2:30, I believe Dr. Nasse, Dr. Druan-Certa, and Wendy have a meeting at 2:30... so, thank you for pushing up... that way we ensure that we are able to answer any questions regarding the AP definition of a credit hour draft. Denise, do I have the ability to share my screen? In there. ---Denise Reilly: On that. ---Rita Lennon: Vanessa you should be able to... yep, okay. [chuckles] ---Denise Reilly: Got there... and this is why I trust my colleagues more than myself. ---Vanessa Arellano: [chuckles] All right... give me just one moment please All right... are you all seeing the slide deck  revision of the definition of accredit hour AP? ---Denise Reilly: Yes we are. ---Vanessa Arellano: 3 point... okay... sounds good... oh well, good afternoon everyone... good afternoon faculty senate... and welcome, Dennis and Rosanne, onto the faculty  senate officers... I look forward to working with you all... I'm just going to give a brief update on the revision of the definition of a credit hour, AP 3.2507... alongside AVC Weeks. So, a little bit of background and context regarding this AP... so, this AP was due for revision, at least last year... and it went through the process all of last year... however, once it was approved officially, we ended up finding out that there's some particular issues with the AP... the way that it was revised previously. It went to the faculty senate on April 5th of 2024, alongside 39 other AP's, BP's... so, just that need to really look at AP's and BP's, that impact faculty and students... this particular AP just got passed through as a large set of many other AP's and BP's and then it was approved officially on May 8th of last year... however, something that ended up occurring is... once we took a deep dive into that AP and the impact that it would have... there was going to be an impact to students and faculty for many reasons... and I'm going to I put some common challenges and themes with the previous one   but the biggest one that we saw was... a minimum of 160  hours of work-based learning was required for 1 credit hour, and even when you break down the math, it was just get going to be close to physically impossible for our students to be able to participate in work-based learning opportunities... the ratios... some of the categories that we had on the previous AP really didn't fit the needs of Pima Community College within our  context... and we had meetings with faculty senate officers...   we had some concerns brought up around this AP... and what was collectively decided is that we were going to start from scratch... we were going to get an opportunity to look at 3.2507 and really take a shared governance approach to rewriting this AP, while taking into consideration the various programs, the impact to faculty and students and individual programs... so, that's exactly the approach that we took... and we have... I just want to thank many, many of our faculty senate officers... I mean Rita was a key piece, thank you Denise for bringing up many concerns from various faculty... Kelly... and alongside many other faculty and Deans and Administrators and staff that got to partake in the rewrite of this. So, where we're at is... we have a brand new draft... as Dolores mentioned, we had a brand new draft since December 18th...   we made some minor tweaks in January to really further define the categories that had varies in there... and also, Emily is working with another work group on creating a front-facing SOP that really has the rationals behind each ratio... so, there's some consistency as to how this definition of a credit hour is applied across various divisions and even disciplines and programs... so, that's where we're at... we're going to... we're working with legal... it will be posted on Monday... offer open comment or 21-day comments... so again, that's going to be on Monday, February 10th and you're able to make any additional comments and we'll go ahead and look at those and incorporate as needed. So, with that, I'm going just going to pause and see if anybody has any questions. ---Denise Reilly: Thank you Vanessa for that... we have about 4 minutes left for any Q&A... do we have any questions? I'm looking around to see virtual, physical hands. I don't see that right now, okay... thank you so much Vanessa, and I think I saw Wendy in here as well, thank you so much... it's really appreciated that you both took on like, a leadership role, along with Emily Halvorson-Otts, in listening to the faculty and listening to the concerns about the AP and the concerns in general about the process, which we'll talk about a little bit later in the agenda... but it's just really really appreciated to be intentional with some of our AP's, especially, you know, the ones like this that really impact academics and the classroom... and so, just thank you for updating us on this... and thank you for giving us timelines and just sharing this with us... much appreciated. ---Vanessa Arellano: Thank you all. ---Denise Reilly: Thank you... and with that, I think... Rita, correct me if I'm wrong... is there anyone else that we need to segue in here that needs to go to the important... the other important meeting... because this is the best meeting of the afternoon, right... but apparently there's some other ones going  on with the chancellor that we're not in... but, is there anything else... did we... do we need to move anything else up, Rita? Let me know. No, we're good... to go? Okay ---Rita Lennon: we're good. ---Denise Reilly: Do you want to go ahead and take on the... do you want to do your report next... and then, we'll go to Makyla... and then, we'll go to my report? ---Rita Lennon: I don't mind falling back to the agenda as it was [unintelligible] so please, Madam President, go with your report. ---Denise Reilly: Okay... now I have to segue into figuring out my own stuff here... [chuckles]  okay... so, at this point right now with my report...   I've got too many tabs open and I'm trying to  read what everybody's sending me right now... so, can someone pull up just my FS Officer goals in the share screen for me? [laughs] I'm quickly trying to segue here.   So, I want to quickly introduce... this is the officer team... I'm not sharing... well, is someone able to share   or do I need to fix it... yeah, I'll share... let's see... okay, we can now see that I have way too many... oh no, thank you Rita... [chuckles] I was sharing and I'm thinking I have way too many things going on here, okay. So, this is our officer team, so I just want to introduce... and I think we have about 7 minutes each   Rita because we cut a little time off to give the  Chancellor a little time... so, I just want to say, this is our new officer team, I am the President...  so my term ends in December of 2025... I know it's been a little wonky that I was President and  President-elect... and then, off to my side you can see  Kelly O'Keefe is President-elect, so that means she's working throughout the year... she's not new to the, to this crew here, so it'll be awesome... then we have Dennis Just in the back, who's our... [chuckles] who's our new Vice-President back there in our photo... and then we have, Rosanne Couston, who's our secretary, taking awesome notes, that she'll be ready to send out, as well as the minutes every single month... and then we have my trusty, trusty colleague Rita, who's the Governing Board rep and past president... and so, this rounds out our team for the year through December... some of the terms are 2 years long  because of the fact that... like the adjunct faculty representative, Sean, and Rita, because of the cycle. So, the 3 goals that we have... and this is for Spring 2025... we mentioned these on All Faculty Day,   so, 1 is to Streamline Systems and Processes...  we heard a lot about that from our Chancellor and talking about, you know, this is not just in a vacuum with faculty at the college,   but there's a lot of systems that don't seem to  be as updated or could work seamlessly for us,   so we're going to continue to do that... one of those systems right now I can tell you, an update we have... the committee repository... please see that  coming... that is going to be housed by STAR, so right now Nic Richmond and Gayle Bell are leading that charge, with our input... Kate Schmidt and I have been the faculty representative in that group... letting... [chuckles] this has been in the making for about 4 years, by the way. So, the fact that this should be ready to go by May makes me really happy because it's been a long time. One of the concerns is... there's so many committees at the college and how do we even find a list? There used to be more structured systems where everybody saw a list on All College Day... or there  was a list that someone could go to and say... what committee do I want to join? And so we don't even have a repository or an archive or some way to kind of track that... or here's the other part of it, the other part that's interesting is... we don't have a way to find out what those committees  are doing, or what are the outcomes, you know... so, sometimes you can join a committee and be there, you know, once a month for a whole year, and then, the committee just kind of dismantles on its own, or dissipates... and that's just not a good use of time or resources... so, we want to actually track that and be intentional... one thing I want to caution right now though... and I know there's a lot of administration ,and a lot of different departments in this call, aside from faculty... take a look at the amount of faculty engagement requests we're getting in February... so, I want to caution that there's a lot of groups that want to start a committee...oh, I have an initiative I want to get going... and I just want to say... we understand   where you're at, but but we also are limited in our  time and our resources and how much time we're   devoting to these new initiatives everywhere... so, I'm going to say that whoever steps into the new Provost position... and I'm saying this to the Provost office as well... please have some oversight, so we are not just duplicating services and duplicating things... nothing is worse than being a faculty member and joining a committee, and then never finding out what the results of that work are. And so, I just would like to continue that work, but let you know that... expect that in May 2025... this committee repository should be ready to go... I see that in MyPima there's a section already ready to go with that. We are also committed to increasing communication... I've mentioned this over and over again, but two-way communication... a way for us to speak to the different departments to let them know about concerns and issues... and also, for us to find out information... sometimes, you know, just email is not the only way... and I know that's one of the Chancellor's goals... but one thing I would let people know with communication is that... you know, we just have all these avenues and it becomes kind of communication overload sometimes but we have to figure out a way for faculty to get more information about what's going on... because oftentimes, we're the first ones to be asked to help students with different issues or concerns, because we're the closest ones to them. So, that's one thing to work on, and the last one the Chancellor kind of mentioned quite a bit is shared governance... and so, I think that we've made our way in that area... we have a seat at the table, but we also want to make sure that when AP's and BP's come about, it's intentional... we're not getting 40 at once... and so, one of the things that we're looking at is revising the AP, BP process... I want to thank the AERC, the PCCEA crew... as well as faculty senate and some other vocal faculty leaders that have mentioned that the AP, BP process does not really make sense as is... and so, I want to thank... I don't think that Jeff Silvyn is in this meeting right now... I think Seth Shippee has taking his place... but I want to thank Jeff Silvyn and his office for being open to listening to the   plethora of concerns that we've had... and talking  about how to be intentional, so that every 3 years   we're not looking... we're not waiting till the third year to update all of the AP's and BP's at once... it's just not fair. So, with that... I just wanted to share thank you for my... the officer team... thank you for continuing to give us feedback... and thank you for continuing to entrust in us that we have your voice, and that we will continue to advocate for faculty, and the needs of faculty... and with that, I'm going to segue over to, I believe... I'm checking here... the Governing Board report by my trusty colleague, Rita Lennon... and thank you for sharing that with me. ---Rita Lennon: Thank you... I'm moving out of yours and moving into mine... so sorry, if I'm just taking one second. Good afternoon everyone... good to have you all here, and welcome to the new senators, we're happy to have you here... and we also want to be a sounding board if you have any questions about what you're supposed to be doing or thinking, please reach out to any of us who have been seasoned senators... we're happy to help you out. Today I'd like to provide an overview of the recent Governing Board Meetings... the one I will start with is actually in January, January 8th, that was the first meeting of 2025... and we met the new members of the Board... so, we have Dr. Nicole Barraza, who is district 1... Kristen Anne Randall, who's District 3... and Karla Bernal Morales, who is District 5... also, Greg Taylor was voted in as the new chair, he was... he's succeeding Theresa Riel... I want to point out that under Riel's leadership the meetings fostered a positive tone and a collegial atmosphere... it was a long time coming and it was nice to see   it's encouraging to see how Greg is continuing this positive environment... he's making some changes, he's making the meeting his own, and I will bring that up here in just a moment. During the January 8th meeting, there was some consider... considerable public comment regarding the decision to demolish the Drachman policies... I'm sorry properties... it drew various perspectives from the community... and there were actually 2 Board members, or prior Board members, who were also there to speak in defense of the decision... so, that was interesting... in my report that's attached to the agenda is the link to YouTube... and it's around the time of when public comment starts... so, if you'd like to see those comments, please feel free to reach... or to watch the video. Also, we had a Mission Moment where we recognized the men's soccer team... and they had an impressive 21-1-1 record... that was just awesome... and we heard from one of the soccer members, or the team members that was nice. On January 10th, the new Board members underwent an orientation... and under... and in January 24th, the Board members and the Chancellor met with the Santa Cruz County Board... so that was nice to hear... I didn't... I don't attend those meetings... those are more of like a study "sessionesque" kind of meeting... but just based on the agenda, and what I heard from Chancellor Nasse's report at this last meeting. Finally on February 5th... so, just this Wednesday, we had our February Board meeting and during that meeting there was some notable shifts in the structure... so, Chair Greg Taylor moved the Mission Moment to the beginning... usually it's like, you know halfway through the meeting... and the presenters of the Mission Moment where the... those who led the Pledge of Allegiance... it was a little wonky... even Chair Taylor said so... but he's sure that it'll go better, more smoothly later... the Mission Moment was Diana Cardena, who is a... I don't know if I said her last name correctly and I'm apologizing for that... but she's a Pima and a University of Arizona graduate, and she is also a recipient of a Regional Emmy for her work on a documentary... and I think the documentary was called "John is Colorblind"... I have a link to it... if you would like to see it, it's on the agenda, but also you can find it on AZPM's website. Also, there was some significant changes to the meeting... there was the removal of the administrative report that Jim Craig has been giving... and I didn't see the Pima Foundation presentation... and that's usually something that is at every single  Board meeting... so, Craig... sorry... Chair Taylor   noted that the administrative report felt kind of redundant because there's several reports that are usually presented on the Chancellor's goals... so, this time goal 1 and 2 were presented   on by Irene Robles-Lopez and also Dolores Duran- Certa... but also, the Chancellor gives a report... so, he just felt like there was too much redundancy on the administrative side... but there was no mention on why the foundation was not presenting... so I'm not sure if that's just a new thing or not. Also, Jeff Silvyn is back at the table... [chuckles] the last couple of years he's been attending the meetings   in the audience like the rest of us... [chuckles] this time he was back at the table... so, I'm not sure about that And that's pretty much the cap... the recap of the meetings... this concludes my my report, thank you. ---Denise Reilly: Thank you so much Rita and thank you so much for all the links for different things to check out... I mean, a lot of our sports teams have been getting a lot of accolades... and so, I think it's really great to hear about that, especially because we have those students in our classrooms and you find out... oh, that's why you were gone [chuckles] for a week or 2... or that's where you've been... so, it's really neat to hear that, and to know about just the changes from the top, top leadership... so, which is always interesting because we'll see how that... how that trickles down. So, thank you Rita... and I think we're segueing over to our PCCEA report with Makyla Hayes. ---Makyla Hays: Hello... happy Friday everybody... I am gonna apologize... I'm gonna keep this fairly short... I... my kids... I apparently taught them to share too well... so, I am battling a scratchy throat... but so, if I cough I apologize... but hopefully I can kick it quickly... but I have a few things of interest that I wanted to share with you   that the PCCEA is keeping an eye on, of course... we are watching the federal changes, of course... I think we all are... and what impact those are going to have... we're listening to what that might mean to us at Pima...   and we have passed on any concerns that you've sent to us up to administration to address. I believe there's an FAQ that is going to be coming out and you will find on your MyPima at some point soon that can give you a little bit more detail about what to expect... we... I went to the Chancellor Forums on Monday and Tuesday about the Provost office change... it was really great to just kind of have an open conversation about what... what are the hopes for that position... what do we need from that position to do our role? And I was really excited to hear a lot of faculty  speaking up and talking about shared governance,   and working cross-collaboratively with  student services and the register's office... and our different counterparts throughout the college... we are obviously... I think Dr. Nasse already said this, but in my public comment on Wednesday night I reminded the Board that we had started a conversation with the prior Board and administration about shared governance throughout the college... but we never really reached a point of a written definition, and it sounds like that might be something that the Chancellor is going to put in his 100 day report as well... So, I had mentioned that it would be great to get that written definition... and then Rita already had that in her report as well. and then Dr Nasse is saying it... so, it looks like, you know, we're all on the same page... it's a good start for shared governance. And then, lastly the... the last thing I wanted to say, because we are at the beginning of the semester, and 14 week classes have just started and everything... if you are experiencing any issues with pay delays, where you are not getting your overloads... or something isn't  going on and you don't know why... or you cannot get it fixed   with just talking to your supervisor... could you please email myself, Kate Schmidt, and  Andrew Plucker... if you don't remember, email me... I will forward it to them... basically we are trying to figure out where the systems are not going right... there is a process mapping going on, but it's likely not going to really make an effect for you until fall-ish. So, if you are experiencing or if you know of somebody experiencing a pay delay right now... please let us know, because once we know about it, we can get it fixed... if nobody knows about it, nobody's working on it. So... [chuckles] please let me know, it's not like a get... a gotcha... I'm going to get you in trouble kind of thing... it... we just need to know where things are falling through the cracks, so that we can figure out why our systems aren't working right. So, there's that... and lastly... there's a couple ongoing projects within the AERC that you might want to be aware of... one of them is... we are having conversations... we put in policy, a reiteration of the expectation that are supposed to serve on a committee... but in conversations, we've looked at going... okay, we we don't really know what committees at this point, but also, are there actually committees for 270 full-time  faculty to be serving on a committee for everybody... and are we setting ourselves up to a... for an expectation we can't meet... so what we've started to kind of have the conversation around is... what does it mean to to serve the college? What is service to the college... what sets us apart from an... the adjunct faculty who teaches 15 credit hours a semester, as a full-time faculty? And so, those conversations will be ongoing... and as always we have a million other things that are on our plate... we did have Dr. Bea at our AERC meeting this morning... and got quite a picture of what might be going on for the college... I have an entire page of notes here, I did not put in your notes because I got it this morning about an hour before this meeting... but he is going to be doing a study session on February 17th and that'll be   from 5:00 to 7:00 and it'll be on YouTube, so you might want to tune in and just watch, and and get a sense of what the financial situation is like... and as always, I'll try to send out an email about what I understand... that will mean for us... long story short, with all the uncertainty in the federal level... not sure what extra there will be beyond a year of service at this point, but we're going to have individual group conversations and discuss possibilities and priorities if money is something that we can afford to increase the... like this, the supplemental pay rate... and what other priorities we have for that money that we may see... other than that, I think I'm done for now.   ---Denise Reilly: Thank you so much Makyla... it's always great when everyone's on the same page and you start hearing... [chuckles] it's good to just hear the same things over and over again,  and understand that that's kind of where we're headed...   that all groups are on the same page in terms of communication... and you know, the committee work,   the same thing that I mentioned before in my report, that we need a repository to see what's even out there, to start us... to figure out, okay... what is realistic... what's feasible... what's, what's logical in terms of service to the college? So, thank you for that... at this point, that's the end of our report section... our written reports, I mentioned earlier that we took out the adjunct faculty, TLC, and student affairs report... we've just asked for them to be written instead of oral, as all those areas kind of send out their own weekly or monthly or regular reports. So, at this point we move on to the business section of our agenda... I know we had kind of already went through AP 3.25.07 but we'll go on to the Division Spotlight with Diane VanderPol, and there might be some other members of your team... I'm not sure, Diane, but presenting about the library... just an FYI we are still continuing with the division Spotlight through May... and every division has had the opportunity, or has a scheduled opportunity, to participate. We were not able to get Health Related Professions to come this month... so, they were sharing with Library... Library has a little bit of extra time and Health Related Professions has requested to go in in the Fall. So, Diane VanderPol, you have 10 minutes. ---Diane VanderPol: Thank you so much... all right... yes, can you all hear me? And I do not seem to be able to share, ---Kelly O'Keefe: We can hear you. ---Diane VanderPol: which is fine... I'm sorry. ---Kelly O'Keefe: We can hear you Diane... ---Diane VanderPol: You can hear me. ---Kelly O'Keefe: and your... your presentation is showing ---Diane VanderPol: Oh, okay... excellent... interestingly it's not showing on mine... okay... [chuckles] not a problem though... thank you so much... thank you for this opportunity... I'm really thrilled to be with you this afternoon... and a shout out to the 2 senators from the library, Rosanne and Sol, who are also here with you... I'll be doing the whole presentation because initially we only had 5 minutes, and so, we made the plan... seemed like 5 minutes was a bit small to split up among multiple people, but believe me, it'll be easy for me to double the time that I share talking about my amazing team, and letting you all know a little bit more about what we do... I wanted to start with our mission, it's not a shocking mission in any way shape 'n form... we empower our patrons to achieve their academic and life goals by providing research, support, and instruction... collections and spaces for their intellectual exploration. But I wanted to kind of break that down just a tiny bit, and talk about the fact that we... who are our patrons? Who do we define our patrons as? Students of course... but all of you as well... our faculty colleagues, our staff colleagues, and the community... not sure everybody knows this, but our libraries are open to the community... anyone with a Pima County address can come in... they have borrowing privileges, they can use the spaces... you know, there's some differences in what people can borrow, for how long... depending on your user group... but in general, we have a very open welcoming policy to the entire community... this is something that's kind of baked into our our DNA as a library and the things that we provide, kind of break down   into the research support and instruction... I always lump those 2 together... I think of them as our really strong support for the teaching and learning mission of the college... you know, we have a Gen Ed learning outcome that is around information literacy... there's so much talk about digital literacy and these are tied together... really digital literacy, to my way of thinking, is a subset of information literacy... the library faculty take very much to heart...   they're very passionate about trying to serve this mission... of the teaching and learning mission of the college, through the research support and instruction... we provide collections... everybody knows... the library is full of books... but we define collections broadly, just as we define our patrons broadly... our books, our ebooks, our streaming media, the databases with millions of journals in, or millions of articles in journals and magazines and newspapers. Technology... probably everybody has an awareness that we check out laptops and hotspots... you may or may not know   that we also check out calculators, lots of peripherals, like webcams and charging cables... calculators, goggles, lab aprons... we've worked with specific programs to check out geology kits, dental kits don't want to mix those two up... we check out things that are a little bit outside the curriculum or sometimes within the curriculum... we check out games for example, which actually... some of the games at our West Campus are on reserve for a course... but then, some of the games that we check out are just for entertainment, relieve stress, stress busting. We check out gardening kits, bike locks... the list  goes on and on in terms of the interesting materials that we help provide access to... for our patrons... and we're always taking suggestions for more as well... the other thing that we provide, in addition to this teaching and learning support and these collections and resources    are our spaces... there is a Campus Library at... or there's a library at every physical campus, and then of course we support the online campus through our... or the PimaOnline Campus through all of our resources... and our spaces are... when we interviewed... or sorry... when we've surveyed students in the past, it always amazes me how many students talk about some of the things that they value most... and it's the cleanliness and the quiet of the spaces. I feel like many of our students have very hectic lives... there's a lot going on... and they, they find it a challenge to find somewhere that can help Inspire them and let them focus... so, we have clean, quiet, safe inspirational spaces... they're very welcoming and inclusive by design... we design them... we have displays and programming... and some of our displays are interactive as well... really with the idea of encouraging everyone to participate.  We have group study, individual study, reservable drop-in spaces... we have family-friendly spaces... the list goes on. So, we are very committed to providing these different issues we have. For faculty, we kind of like to take it a step  further and almost personalize the situation.   So, there is a librarian for you, each and every  one of you, and there's actually realistically   more than one librarian for each and every one of you... you probably, hopefully maybe know that you have a program liaison... if you don't know or if it's changed recently, or you can't remember the... I've shared this presentation all the links... we'll take you out... the link that I got here is to our list of liaisons on one of our lib guides... and so we've only got 14 Librarians...   there are more than 14 programs at the College, and it's impossible for 1 librarian to, you know, be the only contact for all of the faculty and students in a given program... so, it's kind of a mishmash... what the program liaison really focus on is... what's going on with the curriculum... that 30,000 ft. view level... what kind of resources do you need? Are you introducing a whole new area of study... are you bringing new classes on board... does technology affect your, your discipline in some way that we need to make sure that the collections reflect appropriately... or the other resources and services that we provide? So, your Program Liaisons are great to partner up with,   if you're looking for that... maybe the OER resources that you need or the... help with finding course content from within the library materials... or you have suggestions for growth areas and gaps in the collection... then you've got Campus Librarians, whether you're virtual or at a physical campus... and those Librarians are also always there for you, they're the ones who are great to work with if you want to have a librarian come into your class... if you want to use the library in some way shape and form, or bring your students to the library for a different experience and if... and we also have... you can have it by discipline or by location... or if you've got a history with a librarian, you've already got your favorite librarian... keep on working with what works... we absolutely... there's not any kind of hard and fast rules about it... we really take a team-based approach to trying to work with you... but you know, if you need to know who to contact, there are some ideas that are linked... you can link to from that particular, the last screen.  So, once you've got your librarian picked out or you know who your librarian is... what are ways that you could really work effectively with them to help... help you, and to help your students... so sort of, to leverage our talents, to leverage our expertise and our experiences... ---Kelly O'Keefe: Diane... ---Diane VanderPol: Yes. ---Kelly O'Keefe: we have... we have one minute left, just wanted to let you know. ---Diane VanderPol: Okay... thank you so much... yeah, I told you I could go more than 10 minutes, or more than 5 minutes easily. These are some ideas of ways to kind of leverage the librarian relationships... they go from easiest to most complex. Add a widget... the link there... it goes to a YouTube video that shows you how to do that. Have a librarian embedded in your D2L shell... that is very low effort by you... it allows the librarian to sort of see your, your course syllabi and create targeted messages for your students... some of the targets that they might do   would be making lib guides or tutorials to share with your students... you could have them do that whether they're embedded or not, you can invite them to visit your class or bring them to the library... you know, the probably most extreme is... if you want to rework a research assignment, you don't want to do the traditional paper, you're seeing way too much AI... consult with the librarian we have lots of ideas on how to help disaggregate the research process... create creative and interesting and new assignments... and there's so much more... I think those are my top 5 ways, we get into some extra layers here, which I won't go  into in any detail but I do invite you to kind of read through. If you have any questions definitely contact any of the Librarians mentioned in earlier slides, or myself. And just as a final wrap it up, that the libraries I mentioned at the start... we define patrons quite broadly... and that definitely includes you, and it includes you for all of your intellectual needs and curiosities, not just for your teaching and learning and your research purposes... we've got a ton of popular materials... we have culture passes, which are free entrance to museums and gardens... and lots of fun stuff as well... so, that's it. ---Denise Reilly: Thank you so much Diane... and thank you for letting us know about the plethora of resources available for faculty and students   in the library... so, thank you for representing  the library in Division Spotlight. So, all right... moving on to the next item in our business section of our agenda... I believe we have Seth Shippee and Kate Schmidt... and I've made you both co-hosts, and I was ahead of it this time, in case you need to share your screen... I believe that Jeff Silvyn is not with us today, but you're representing him   for BP's and AP's process revision plan. ---Kate Schmidt: That's correct and I've already recruited Makyla to share the screen, just for our... so, she's gonna share the screen with the presentation... Okay. ---Denise Reilly: So, you'd rather... Kate you guys have 15 minutes, but that includes time for Q&A, thank you. ---Kate Schmidt: Sure... we should be able to talk through this pretty quickly and I think really want feedback in the form of questions and suggestions. So, if we can skip to the next slide... and Seth, feel free to chime in... I'll keep going... keep talking about this. So, you may remember back in the fall... Vanessa has already talked about this... we had a lot of conversation around the the credit hour AP... and there were a couple open forums that Dolores held, and it really seemed like there were... the concerns that were expressed were kind of in two buckets... one was the content of the AP having to do with credit hour   and the other was concerns about the process... so, we kind of separated that out. Vanessa has already talked about the work that they... that  was done to address the concerns about the credit hour...   you know, the details of that AP... we convened a group a few times to make sure that we were, you know, cataloging the concerns about process... so, this is just, you know, we met a couple times we took notes... we had faculty and staff on that, with suggestions and concerns... we ended up presenting recommendations to Dolores in the middle of February... not February, December... she committed to working with legal and then having senate updates here today... so, here we are... she sent me to work with Jeff and we've run our initial proposal by Denise, but this is the unveiling of it, and they're open for other, you know, for other feedback. So, we can go to the next slide. The 3 themes that emerged from those conversations was an interest in having an action after review for that particular AP, improving practices for new or revised AP's and BP's, and the final theme was, greater transparency on SOP's. I think we've mentioned today, Emily's working on an SOP for that particular, you know... that particular AP... but there are lots of SOP's and there was a lot of conversation about that process... so, we can... we've kind of divided this  into short-term, medium-term, and long-term improvements... the first tier is short-term things that...   and to be honest, I... this is really going to... all of these things end up in the Chancellor's office and legal  to take the lead on... none of this is really an academic issue... this is that shared governance and those process things that come out of the legal office... so, the first, very first thing that we're going to do is modify the policy development cover sheet... and this was... again these were suggestions from that group that came together... every time there's either a new AP, BP, or revised AP, or BP, there's a cover sheet that goes with it with that's submitted to legal... they're going to revise that form, so that  more information is collected on that form... and then, make sure that that cover sheet is included  when drafts go out to the employee groups...   when they go to senate... when it goes to staff council... the employee groups will have a better understanding of, you know, who was involved, what stakeholders were involved, and be able to give feedback...   not only on the content of the changes, but also if they notice, you know, if you all notice that somebody was not included... you'll have a better sense of what the process was... I think that's going to lead to some great transparency. Another fantastic suggestion, which seems like low hanging fruit, and I think they've actually already started this in legal, is to take all of the due dates of when the AP's and BP's have to be reviewed, and put them out on a three-year calendar that will eventually be transparent to everybody... so that we can then do a better job planning of when will these AP's and BP's   need to be reviewed... back it up from when they're due... look at the semester before...   make sure that the employee groups that look at that... senate, ACC, and staff counsel... kind of know what might be coming in a given semester or month... finally, this is addressing the SOP piece, is that we... that by the end of the semester, there would be a page in the new MyPima, that... where every unit would be asked to start listing their SOP's... so that we could, as an initial step, could make sure that we've got visibility on SOP's... that different units around the college are looking at... and Denise, I can't remember if you shared the work that we were doing   with committees... where each of the committees has a list on the MyPima... but I think it's sort of a similar format that there would be... every unit would be listed... and then, just links to the SOP's underneath... and that's just something that we, that's low hanging fruit, that could get done this semester... wouldn't be complete, but at least there'd be a greater, you know... there'd be one place people could go look at... at where all the SOP's are listed... so now we can move on to the the midterm... so, by Fall semester there's a goal of getting this calendar into a dashboard... so, they're collecting the dates and deadlines right now, but have a dashboard probably, initially in smart sheets, but make it available to everybody at the college, so everybody could see that... that calendar dashboard, who's responsible for revising  AP's and BP's, and what the timeline is on that.   And then, there was a conversation about really  encouraging senate and staff council to either   have a subcommittee or a particular representative  that was, you know, kind of your liaison to this process,  so that you would... that that would be somebody who's sort of the person in charge  of making sure that they know what's coming up on the calendar... whether that works for senator or not... that's obviously up to you... but that was one of the suggestions that had come out of that conversation... and then, and then finally that the... that senate and staff council work with the Chancellor's office for scheduling the presentations at the meetings when needed... so, if you're seeing things come down the pike that are not like... I think, the example could be those... that May 9th meeting, where there were 30... you know, 30 AP's going through... if there were ones in there that you knew you wanted to make sure that the people that were in charge of them were giving a presentation that, you'd know that it was coming... and have some... some lead time. And then the longer term is... Jeff has... Jeff Silvyn has already looked at exploring some software solutions that would really, I think, streamline the process... I guess there's some features in what we use currently for doing the Board...   the Board agendas... that they might be able to leverage for making sure that there's greater visibility on SOP's... but that does not seem like that would be an instantaneous fix... they'd probably have to have to do some kind of... what do they call it when you do a request for proposal, and then have an implementation period. So... and then, that final thing... it seems to be a theme... everybody's recommending that we work with the Chancellor or Chancellor's office on better defining the shared governance and decision-making process... and I think that's it... and then, we're open for questions or comments to either take back to Jeff or have Seth address today. ---Denise Reilly: Seth do you have anything to add before  we take any questions? I think I saw you in here.  ---Seth Shippee: No... no... I think Kate did a great job... just a couple of follow-up points... the... you know...   I've spoken with Jeff about this and we do hope that the senate will consider designating some subcommittee members... I think it would be... it would take the onus, I think, off the group as a whole, if there were individuals who were tasked with reviewing upcoming BP's and AP's that are in the cycle... and then, letting the responsible parties in administration know if there are any concerns up front, rather than... and then discussing it as a whole with the senate rather than having   each individual member bring their piecemeal ideas forward... although of course, you can still do that... Additionally, the timeline... something else Jeff and I talked about... we understand that these can get... a lot of them come up in the cycle at the same time... and that is an issue that has perpetuated over the years. We have been... as we're talking about putting things on a calendar, we're also talking about spreading them out more, and... just because something is on a 3-year cycle, that's, you know... that's a minimum... it needs to be done at least every 3 years... it doesn't mean that we can't push some of those up if there are gaps on the calendar, so that   there aren't things being reviewed all within the month of May, you know... we can spread some of those earlier in the calendar as well. ---Denise Reilly: So, I think the only thing to mention to your group... I've been the one on... representing faculty in this group, and looking at the BP's and AP's... we have designated an individual, our vice president will take that role on of looking at BP's and AP's...   but just to... especially for new senators here, you  know, Board policies, administrative procedures...   one of the things that I asked was... how many are  there... how many did we really review in a year? And we're looking at 180 to 190, is what I believe  there response was... so, if we're looking at that,   and we reviewed all those very quickly, within a year... it's, how do we space that out within the 3-year time frame, and look at 8 faculty senate meetings a year... and we are very open as a faculty senate... if we need to have a separate meeting a month, was a suggestion we've heard before, that is just to review BP's and AP's... but we're open to that, but it has to be structured in a way where it makes logical sense... and hopefully, the software will make sense in terms of alerting people, and alerting us to the academic ones that really impact faculty and students... so, that is something that we've shared and have decided and moving forward. So, any questions regarding this AP, BP process from anyone else who has a concern, a thought... anything for Seth or Kate or myself? I see Rita with a question... go for it. ---Rita Lennon: Not so much really a question, just a statement... I know that we often think of a committee as the answer to everything, [chuckles] you know...   oh, let's just put a committee together and have them manage it... but you know, a company our size  really needs to have some sort of a document management team... those who are actually dedicated to you know, this is their... their job... and you know, in... at least in my industry... in clinical research, we often have someone who's like, in the risk management team... quality assessment, quality control... that also has this, you know,   data management specialist, or a data management team... so, I realize that we are currently in somewhat of a freeze, and we don't know what's going to happen to the Department of Education, and how that's going to trickle over to us... but that is just my 2-cents... I don't think that a committee should have the you know the responsibility of something like this. ---Denise Reilly: Thank you Rita... and what we've been told is this... I mean this is really the responsibility that falls on the legal department,   to update and maintain... so, while there are other stakeholders that are across the college... I mean one thing that we've kind of seen over the years  at Pima... at least I've seen... and I know faculty, is that   when there's too many people involved in everything, there's no accountability, and there isn't one person following up from every unit with those things... and so, what we're hoping is that this pushes for 1) some spacing effect for these AP's and BP's... and 2) for some accountability... and one office area kind of managing that, but utilizing whatever software or whatever we can to make sure that we're doing things intentionally, and in a way that makes sense... so, thank you Rita. Any other questions related to this topic? I think we have about 2 more minutes in this area.   Wow... must be thorough presentations... [laughing] to not have any questions here. Okay... I'm looking at you Matej... usually you're the one with the question, so I... no, okay... [unintelligible] I gave you the chance. [chuckling] Tal is Tal in the meeting today? [chuckling] I know who the question askers are typically... okay, nope? All right. ---Kate Schmidt: Thanks to everybody that was willing to stay... I mean I know it was a  really busy time in December but it seemed really important to bring people together and hear all the voices, and make sure that we documented, not only the concerns with the AP, but the concerns about the process... and I mean, I think we should applaud ourselves... this, these are great things that legal has now committed to putting into place in a very short turn, you know, very short turnaround time... that I think will make a great difference with transparency. So, that's... to me, even though we want to improve shared governance, that's a great shared govern... example of a shared governance process we got our our big brains together and put to... came up with great solutions. ---Denise Reilly: Yeah and I did want to mention, I'm not sure... maybe I missed this in your report, Kate... but one of the things is actually, our Governing Board is going to start using, I guess...  their management software is being... I don't know...   I think it's merging with another company... but either way, the tools that they're using are going to be starting to be implemented in April for the Board... I always like when there's someone else as a guinea pig... [chuckles] to kind of work out the kinks... just like a brand new car, right... that comes out... and so the Board, the Governing Board... our Pima Governing Board is going to start using this software in April and May. So, the good news is... hopefully, the concerns or issues or things related... can be worked out there... and the goal would be for the Fall to kind of really have this BP, AP system worked through... and there's a few faculty that are on 12-month contracts that have volunteered to maybe have a gathering this summer for a few hours to really hammer the process, once we figure out how the Board is using that... and whether the tool is working or not. So, good news coming down the pike... okay... thank you so much Seth and Kate for joining us and sharing with us that item. We're going to go on and move to All Faculty Day and Faculty Awards... and Rita, if you wouldn't mind sharing... [chuckles] my trusty Rita... the survey results, and we'll kind of... Kate will work with me on this one, too... as far as Faculty Awards are concerned, so don't go far Kate... [chuckles] so, one thing we tried is All Faculty Day, so good to see everybody since All Faculty Day... we tried a little something different... we took the results from the year before, so just to just to recall for some of you that we... for some of you, recall... our Faculty Day historically has been in January... and it has been kind of the segue to a great semester ...some years we've had guest speakers, keynote speakers, a lot of professional development... based on your survey results from March of last year... and this is the faculty that attended... based on your results you said you wanted 3 main things... 1) a good lunch and time at lunch to connect with colleagues... you said you wanted DFC meetings... and you wanted it to be in January... so, the 2 things or the things that were half-day in January... we don't want it... we wanted to parcel out... or you wanted to parcel out professional development... we have a new executive director for the TLC... so the professional development... whatever comes with that... it's 2 days before the start of the semester, did not seem like the time where everyone wanted to learn about new things,   as they're getting syllabi prepped for the semester... so, Rita, do you want to just... we'll just kind of go through these real quick. So, we got responses about this year's All Faculty Day... also, you wanted to hear from the Chancellor, the Provost, and faculty leaders... but we did it in a little bit of a different format... those of you that know me, know I can appreciate humor and creativity in the workplace. So, when the idea was thrown at me to have a game show theme, there's where we went with it... so, we asked you for your responses to the quality of All Faculty Day, and you can see the results from that... and we'll kind of move on with the content and structure... then content versus entertainment, and the balance there. Then we can go on to statement results... it seems that the half-day, as you can see the bold blue on the right hand side, everybody wants to keep All Faculty Day as a half-day but I just wanted to really explain, because some of the comments   from the results were that like... hey, we wanted to professionally develop and learn how to use new tools...   well, not in a half... not, not in a full day format 2 days before the semester began, was what the faculty asked for last year. So, it looks like DFC meetings were strongly positive and the All Faculty Day schedule... so, that's what we will continue with keeping... next year planning for the format... about 75% said, keep it in this format... in this half-day with lunch... and just hearing from a few people... and then, moving on... okay, I love this... comments we can work with here... so, the reason for me explaining that the teaching and learning concepts is one of the ones here with innovated teaching approaches... I wanted to make sure to respond to that... that we took out the professional development    because that is what faculty wanted... that does not mean that there is no profession development... but that means, it's up to the TLC and the Provost office, to decide what kind of professional development... and when that's offered... so, there we have it... some wanted more audience engagement... we did try Rita, [chuckles] we tried... so, we wanted audience questions... and we wanted to do a Q&A with audience... but we were shut down with the fact that apparently, with the way the cameras were set up, that we weren't going to be able to move it like an audience in a typical format... so just so you know, we had that idea in mind, was to get questions from the audience... some of you wanted to hear more about specific topics... committees, Support Services, things like that... you know the one thing I can... you know the one thing I can say is that... over the years it seems like things have ebbed and flowed   in terms of what to discuss... what to talk about... we were told for the last few years, we don't want a bunch of talking heads that are just going to tell us about new updates and information that comes up... but then, we also have some that say... we want lots of information updates... so, we try our best as a faculty senate officer team to provide input to the Provost office but the Provost office is the one responsible for All Faculty Day, we are not... so, they work together with us for that. So, I think... is that it for this, Rita? Do we have something... anything else for the officers that maybe want to share before we go to the awards comments or the awards section here? Or do we want to stop and do Q&A first for this section and then go to Faculty Awards? It's... okay... so, let's just pause for a minute here before we go to the Faculty Awards, cuz that's a different topic here. Do we have any Q&A... take some time for Q&A, related to All Faculty Day, that may be something related to the results... anything that you want to share? I look at the same faces... [chuckles] that are  quiet today... on a February afternoon... with 58 people still in the meeting right now... okay... so, we will see about the format of a talk show/TV show...   you know that Kelly will be President in January of next year... so, we kept it the FS Morning Show for the entertainment,    so that things could continue on if wanted in that format... and it looks like a half-day format is what's wanted with DFC meetings.  And then, I will leave it up to Kate Schmidt, Jessica Tinklenberg, and that whole area to maybe talk at a later date about professional development opportunities, that are not just, you know, throughout time periods in the semester... to see if there's any dedicated time in chunks of time. Okay... so I think segueing over to... I'm seeing lots of messages here... I think segue over now to the section we're going to talk about faculty awards and I'm missing my agenda right here... so, I did want to let you know... so, congratulations to the 5 individuals that earned faculty awards... one of our goals last semester as a faculty senate officer team was to institute, actually institutional faculty awards... there has not been any teaching awards for a teaching college... for a college to not have any internal awards for faculty is kind of a big Miss um and so back in 2020 when All Faculty Day was virtual... back in 2020 or 2021... Kate you can correct me on that one, because you have all the data... but, there were some faculty awards... and I'll let you speak a little bit to that... but we decided  we wanted to Institute that... Kate had some criteria   that was developed years ago by those at the Teaching & Learning Center, and use that criteria for the awards. So, it turns out that we had 5 faculty awards... 2 I believe went to full-time faculty, 2 to adjunct faculty, and 1 to a staff instructor. So, Kate... do you want to mention because I wanted to really be clear that the Provost office is responsible for the faculty awards, we were just asking for that to be brought back in... ---Kate Schmidt: Sure... yes... of course. ---Denise Reilly: We want you to be able to speak to how that process was... and what we'll do from here on out. ---Kate Schmidt: So, I know this... we pulled... so, there was an interest in, from senate, as you just said Denise... in bringing back... or at least instituting some kind of, you know, regular award... we had... and recognition... like I think that's the other thing to... to think about is... it's not just... it's not... it's not always an award, in the ways that we, that we are recognizing faculty... we were... you know Dolores and me were totally on board with that, but in order to make the, you know, have something initiated by All Faculty Day, we brushed off an award that we had offered, right at the... you know, right in the pandemic, that was really initiated by Mays Imad at the Teaching and Learning Center and the criteria for that award, which were pretty clear in the information that we sent out  were really specifically about I think it's   was called the Striving for Excellence Award and specifically about those who had dedicated themselves to improving... and so the criteria were, you know... is there evidence that somebody is, you know... is improving their teaching... and is taking on professional development and that there's... that they can demonstrate with the, you know, with data that they've improved their teaching? When we awarded those in 2021, we actually awarded 10... and in conversation with you and the senate, you know... with the senate officers... we said, okay... well, let's just do 5 now, and then really take this on as a Spring initiative about, how do we create awards that recognize, you know...   what do we want for awards... how do faculty want to be recognized? And so, as a, you know, sort of a kickoff to that conversation, there's a survey in the chat... I don't know if it got into the agenda, I couldn't edit the agenda to add that. ---Denise Reilly: It did, so we're good with them. ---Kate Schmidt: Okay, great... so, I mean I think over the next, you know, month... and then, we bring this back to the senate officer conversations is... what are the kinds of things that we... how do we want to recognize faculty... what are the criteria that we should be celebrating? What does that, you know... what does that look like? So, we're just doing the survey to get some initial feedback on those kinds of criteria... and where we would have awards and other recognition... is that helpful? ---Denise Reilly: Well, I think... what I was going through was the process like in, you know, how many individuals were looking at these... the specifics. ---Kate Schmidt: Oh, from this one that we just did? ---Denise Reilly: Yes. ---Kate Schmidt: The one that we just did... okay... so that one had... we followed the exact same format that we had in 2021... there were 4 reviewers... we had 3, you know... 3 criteria that they ranked all 22 people on... there was a fifth reviewer identified in case that there was a tie... but there weren't... there wasn't anything that came close to a tie... so that was... I mean they, there were number ranking based on those 3 criteria... and I didn't pull those up for today... I can find that if you want those. ---Denise Reilly: I think just at this point... and I wanted to make sure it was clear, because the faculty senate officer team wanted to bring back the awards, but we were not responsible for them... and I also want to make sure of that because one of our faculty senate officers got the award... none of us were on the... none of us faculty were on the awards committee or were, in any way shape or form... ---Kate Schmidt: Oh, really good point because there were people with relatives, right... that were... please be sure... I mean please be assured that the reviewers... we made sure that there was no conflict of interest, in terms of anybody that had a relative that was in the pool, was not one of the reviewers, right... I mean, I think there, you know... many of us have relatives, or people that were close with, that are in the, you know, in the... that work here at the institution. So, if that was a concern, there was an attempt to make sure that we, that we didn't have that kind of... what do you call it?   Conflict of interest, right. ---Denise Reilly: So, the question to ask is... what other additional criteria... and I wouldn't mind any hands kind of bringing this up to the attention... but we did hear, you know... one thing I heard from some feedback was that, maybe length of service might be something that should be considered in addition to the criteria that was already there... what other criteria, you know, as we move forward... one of the things that I thought about is... on our faculty evaluations we have this whole section for   service to the college, something with commitment  to students... we have faculty engagement... so, I think one of the things moving forward, in adding awards... and I, you know... I also... I'm just giving you feedback general, because I'm not hearing from anyone yet... but one of, you know, length of service, other criteria, and service to the college... in addition to potentially, you know... looking at... I kind of feel like 2 full-time faculty got the awards... we have about 270 full-time faculty... to me that's a... I kind of felt like that was a small number,  compared to the amount of faculty that we have at the college... that maybe that could be increased... or maybe accept adjunct... I'm not sure... but either way, thank you.   Maggie, your hand's up. ---Maggie Golston: Yeah, I think really what's missing, and I love that you said it before I said it, Denise... is student engagement... I know it's not Innovative to, necessarily, to be the advisor for a student club... but my gosh, does it make a difference to the program it relates to...to enrollment... like, yeah... we saved a program in my division, I... by a club last year, journalism... and so, it would be really nice to devote one to that. ---Denise Reilly: No... thank you Maggie, for bringing that up... that was something... yeah, additional criteria that could be considered definitely in the future, is kind of the bigger picture... service to the college, service to students... I mean we already have   that criteria in our evaluations... that we have there... like I said, does anyone, you know... please fill out that form... I believe I took... put the feedback form in faculty awards... but if there is a length of time of service that we'd like to add to that, if there's, you know, faculty emeritus has a long length of time of service... but if there is, what would be the length of service...  what would be the criteria... is it 3 years... is it 5 years... is it 10 years? I don't know... but that's something that faculty can decide,  based on that... but I wanted to kind of share... those are some collective thoughts. Do we have any other ideas... thank you Maggie, for bringing that up. I heard a hand, but I didn't... okay Crystal. ---Crystal McKenna: Hi... oh... now I don't know how to turn the Avatar off... okay, whatever... [chuckles] I wasn't entirely sure who did the evaluations this year, but in a past institution, what I thought was a nice addition to the pool that was reviewing applicants was   previous award winners... and I think that they have a unique perspective right of what might make a good candidate for the award in the future... so, that's just something that I wanted to... ---Denise Reilly: That is something that I think... and I, you know, like I said... we asked for the awards, but we weren't responsible for it... that is something that I think was a bit of a miss... I'll be honest, because there were no former faculty that had received the award from 2020 or 2021, when that was... and I believe that all 4 individuals were staff members... Kate could correct me if I'm wrong on that... and I kind of feel like if there are faculty awards for faculty, that some faculty should be on the committee... and I think that was something that we had talked about... but that's something that... to be aware of is, you know, like yeah... former recipients kind of looking at that... so, thank you Crystal... and if you all wouldn't mind filling out the survey, I think that would be really helpful...   and maybe we can take a look at those results at a later faculty senate meeting. And I think we're about time on this item... I think Kelly's going to look at me and say that soon, [chuckles] anyhow. Any other questions for Kate Schmidt, or for the  officer team, on All Faculty Day or faculty awards? But I am just so glad that we actually  brought back faculty awards... and I'm also really glad that we're acknowledging... because it mainly comes from our office... it's signed off by the ELT... but I also think, because we're the ones that look at the faculty emeritus criteria and we're the ones nominating faculty emeritus... I think it's really cool that we're honoring them at a face-to-face meeting... and doing a little something for them, starting in May. So, I think that's it's... it's important for our institution to start acknowledging the work that's being done,   in a very overt way... and not just... hey, great job... I mean to really look at this and really have something institutional... so, thank you for working on that Provost office... thank you Kate for putting the survey together and asking... and please faculty senators here... if you could share the notes and the minutes with your constituents... we don't just want... we just don't want survey results from the 37 senators, we want it from your division... so, please share out widely... that's the reason that you're representing your divisions here. And at this point, we're going to segue over to DFC handbook feedback grade and CLO deadlines... that's a mouthful... [chuckles] Dr. Michael Parker, you have the floor. ---Michael Parker: Thank you Denise... could I enlist somebody to put my presentation up there? Otherwise you'll spend most of your time watching me stare at the computer... what I can tell... oh, thank you... thank you so much Rita... I'm here to talk to you about 2 things today... one is picking up on something I brought to you in December... and that was the DFC handbook... the DFC are the Discipline Faculty Committees... it was discovered... probably not a hard discovery to make, that that had not been revised since 2019... lots of things had happened since then... and according to the handbook itself, it should be revised every 3 years... so, we were behind on that... and as part of the HLC is coming, clean things up... this was one, and we were working to get something, a draft, which we didn't manage to do to the peer reviewers before whenever they arrived in December... however, I spoke to you about that, I think I presented to you... it was probably like the Friday before, some such thing... the HLC visit actually... and told you where we were at... so, it was in progress, while we were there... and the thing that we did is we... I called a group together and you could see the membership in the presentation there...   and we revised... we administered a survey... we got several responses... we identified some themes   based upon the open-ended questions we asked... and then, we made those revisions to the handbook... and had them and presented the... a revised version to you in December... we included, not on the actual senate date, it took me a few days to get that back... but the... a survey asking you how we did in terms of addressing the needs that were identified, or the gaps that were identified... and initially we left that open through January 21st. I reconvened the group whenever we returned... I think it was probably a subsequent Friday or something like that... and we had a single response... and it said we had done a fine job, everything was perfect. On the one hand, that's great to hear that feedback... but we thought it was better to actually send it back out, last... the end of last semester was a really busy tie, and of course, the beginning of every semester is always a very busy time...   so, I've included that... I mean the presentation  you've got here... it's got all of those things in there, but we're going to continue to collect feedback... we'll leave that survey open until next Wednesday... and this one is specifically for faculty senators... certainly, you could share this with your constituents and ask them for feedback, but one of the stipulations in the DFC handbook is... after we've made the revisions, we present those revisions to the faculty senate, collect their feedback... and then in the March meeting, we'll have a final copy that we revised, and explain to you how we've responded to your actual... the suggestions that you have for feedback. So, that's my first topic... and if you would advance that. On membership... and keep going... keep going, please... keep going... keep going... [chuckles] All right, what I've got there is the original document... the one that has 2019 on it... we've got the revised document with red lines... I followed the same format that you see in AP reviews... and also, we've got the revised document just as it would appear in a clean copy... it also says that we need to collect feedback from CQI... we've done that... and that, whenever we saw that there was a single response that, a week ago, whatever it was... 2 weeks ago I can't recall... we looked at their feedback and we'll incorporate that as well. So, please take a look at the revised document... whichever one of these you find the most useful, but I think that you've got a number of different ways of looking at it and seeing how it looks in its clean state... how the revisions... what the revisions are that we've made, etc... and we will leave that survey open through the 20... not the 25th what is it... what is next week? Whatever next Wednesday is... I'm convening that group on the 14th... so this coming Wednesday, which would be the 12th... have I got that correct? Yes that is correct... and the group that is listed there, we'll review the feedback... any questions about that? And I do want to get to the other one... this is the more substantial thing that I hope to collect a vote on. Okay, I've put them in groups. ---Matej Boguszak: I have a quick question Michael. ---Michael Parker: Okay Matej... Yeh. ---Matej Boguszak: Hi... should I just put that in the form? ---Michael Parker: Yes... you can certainly... but if you have a question you think everybody would benefit from hearing, please ask it. ---Matej Boguszak: Perhaps, so... so, thanks for all that work on that important document... one thing I noticed that was removed under 1J, and also under 2G, is what I consider a pretty important role of the DFC... and that's to provide input, recommendations, advice, on course offerings and the schedule of classes... do you recall the discussion about that? ---Michael Parker: I can... I mean I talked about it. ---Matej Boguszak: Could you share? ---Michael Parker: Yep, I'll tell you... as I remember the conversation... we thought what that meant... and I think that typically... and if that's some feedback that you want to provide, that that isn't how the schedules of classes is actually made... that if a department head is adding a course here or decides that because of low numbers we're going to cancel this course... that it's not typically a DFC decision... that's kind of a management decision, the department head and the Dean...   probably in consultation with faculty there...  but it's that seemed like more of a sort of... I mean, here's maybe what the distinction I would make... if you want to establish some principles, for here's how we're going to offer courses... that that would be the DFC sort of thing... and we're going to do X percentage online... we think it's better to go face-to-face, but we thought that referred more to day-to-day decisions about when we're going to schedule a class, where we're going to schedule a class... and things like, are we going to cancel this class or not? So, that's kind of what... ---Matej Boguszak: Okay. ---Michael Parker: What's that? ---Matej Boguszak: Yeah, thank you, that's helpful... I mean, I agree... you know... course cancellations and things like that... I don't think everybody would weigh in, but in terms of the... as the schedule goes through the drafts as it's first being put together, for example, I... my department head sends it out... people make some suggestions... sometimes they catch a little... unintentional things on the schedule, like you mentioned, in terms of modality... what makes sense? I mean, that.. that seems like that's an appropriate and important role for the DFC to play... just because the faculty, right... have the experience teaching the courses and might have some insights... and so again, it's just like an advisory input role,   but I think that would be important to keep something in there about that. ---Michael Parker: Okay... please note that... and the feedback... I mean I've got it in my head but if you put it in there it'll be official. ---Denise Reilly: Thank you so much Dr. Michael Parker, do you have the other question that you were going to ask? ---Michael Parker: Yes, so very quickly... right now our due dates for close submission and dates are different... this year that led to a situation and I think it's almost always the same situation, where the CLO deadline fell during a college closure... December 25th, when nobody's there to check that they're in... and you know, almost always, unless you're able to get it in beforehand, you're going to be late... we want to know, since this is a...  we would like to align these 2 deadlines,   so that you can wrap up the semester at the end of the semester... I think that this has something to do...   this first came up in discussions about dual  enrollment, where we wanted to align everything, so you get everything all done at once and the  semester is over... when I first brought this to Denise...   or rather she brought it to me, after she heard it was being discussed in a Dean's meeting...   she said I should bring it to the department heads  so I did... and one of our department head meetings...   our large ones, that gather everyone together... I  asked those questions, you can see the results there...   I've summarized them for you... I think it's about 92% of the department heads said, yes... please align them... and I've given you the direct feedback right there, so you've got a link also... so, you can see the questions that I asked and the direct response from your leadership peers... I would like to propose that we align these 2 deadlines... and it was originally a faculty senate vote, that said they needed to be separate... I would ask for a vote from the faculty senate... if we could do that, you have the feedback from your department  head peers, to say what they think would be the best... and some responses to open-ended questions. ---Denise Reilly: Thank you for explaining the process... what I... when it was brought to my attention I said... this is not something that we should be voting on originally, it should be those that hunt down... [chuckle] those that don't submit, close at a certain time frame... and so, it made sense more for those to give feedback... so at this point, can we take a vote? I think we have quorum, said Roseanne earlier today with approval of the minutes... so can we take a vote in the chat quickly of the vote... should we align final grade and close submission deadlines? Please go ahead and put your vote in the chat. ---Kimlisa Duchicela: Should we always have discussion first? ---Matej Boguszak: I'm sorry. ---Denise Reilly: Oh, my apologies. ---Matej Boguszak: I... go ahead Kimlisa. ---Kimlisa Duchicela: Yeah... I'm wondering about... sometimes it's very tight to do final grades and close all at once... I agree with aligning them... but I would like some information on the timing of final grades, because in some cases it's been very abbreviated... in kind of a crunch time... are those also going to be aligned across the college? Or are they going to be division-by- division, or how's that going to look? ---Michael Parker: I think the registrar is here... if he's... I, I... we can take a look at that, yes... and I think that there are internal deadlines... sometimes within a division the Dean will set an internal deadline...   I expect that this will alleviate some of that... so, if what you're asking me Kimlisa... are we going to have a single... you know, that's a different question... but you know, that was the word last time... we have a single college-wide deadline for these things... Deans didn't had the prerogative... or up until this last semester, were able to set internal deadlines, so that they could do this sort of work... that you get X numbers in, and then you're trying to round up... you can focus your efforts on rounding up outstanding grades... so, that's a different question and I understand that,   and I think that that's... I guess, I don't know if you were calling a point of order or if you were saying... ---Kimlisa Duchicela: No, no... I think what I'm trying to say is... I understand the synergy of putting these together... ---Michael Parker: Mm-hmm. ---Kimlisa Duchicela: My fear is... what happens when the calendar puts the due date on say, a Sunday, and then, you know, the Deans rightfully want to get it in before... like on a Saturday... and then, that cuts out our grading for 48 hours... and then, we've added on the close... I would just like to know some more about the timing... and I do see Michael Tulino up there... he's a square... Hollywood square... so, are we going to move away from having these dates on Sundays, that make this even more problematic? ---Denise Reilly: Thank you for bringing that up Kimlisa, because that is a concern, and there are some divisions that ask for separate internal deadlines, earlier than that... although we're trying to align them... so, is this something we need to table for a vote next month? I know Michael Parker you wanted the vote today, but this sounds like it's a concern... I'm seeing a lot of heads nodding... is this something that maybe you could discuss with the division Deans... or you know, with the calendar committee, if it's... we have had some issues with dates and deadlines being on holidays...   on weekends that the college is not even open... so, that's not... it's not in good practice for students or faculty... is that something that we can... I'm looking at myself like, am I supposed to do this... [chuckles] or not? Rita I'll go to you. ---Rita Lennon: I mean really quick... we don't have a motion on the floor, actually... there was a posed... a question posed... but we hadn't really made the motion yet on the floor... we are discussing it, and there seems to be 3 themes that I can... I'm hearing... first of all... should they be aligned? That's one... and I'm talking about grades and close. Second one... what should the timing be of the alignment... should it be earlier in the semester, you know, earlier in the due date... or later in the due date, given the time frame that everyone else has? And then, third... what rights would each department have to setting their own personal times based on what the institution wants?  And so, I feel like we should... I hate to do this... I think it's an important something, that we, you know, maybe we can propose doing this asynchronously... and getting faculty senators voting outside of the meeting, if we're allowed to do such things... I'm not... I'm not even proposing that... we can look into that... but I do think it probably needs to go to next meeting... we need to have time for discussion... we actually need to have a motion on the floor before we can vote on these important things. ---Denise Reilly: Let's table this... sorry Dr Parker... let's table this, we're already over time and we do have... yeah, but those are some important things to consider... so, maybe in the next month... and then, maybe we can take a vote prior to our next meeting... or just at the start of our next meeting, when there some information gathered from Deans and divisions and maybe with the registrar's office and the calendar committee, about dates and deadlines moving forward... so, I know that people have hands up ,but I'm just going to say like... let's do that for next time and then let's move on to Kelly O'Keefe... I think you have the last AI syllabus statement revision. ---Kelly O'Keefe: Okay, sorry about that... technical issues... all right... so, the AI Syllabus Statement Workgroup has worked really hard  at a revision of the AI Syllabus Statements... and I'll try to make this quick... the presentation is available, linked In the agenda... so, if you want to look at it to further your knowledge, then you can do that... this is just the data that was obtained by how many faculty are using the AI... "AI use freely permitted" option... how many did "Custom AI guidelines"... how many did absolutely "No guidelines"... "Generative AI use with acknowledgement permitted" was the 23.6%... and then, the "Use with prior permission permitted"  was 17.7... and then, "AI use is prohibited" altogether   was the majority of all the categories... so, a lot of faculty are using that one... It was... we gathered information and feedback from faculty about the AI statements, and made adjustments accordingly... and there was a good group of us this time that worked on it... so, thank you to those that helped out with that. The college statement about generative AI is listed here... this is what our revision is being proposed as. I'll give you just a few seconds to read that on your own. Okay... and I'll get... I'll let you know that the reason there is a list here is because there are... we do not list anything else in the options areas... so, this is giving just a brief list of some of the things that are optional or some of the things that are out there, that students are using currently... and then, also, we added in the safeguard... your personal identity... not sharing sensitive personal information, etc... make sure that they're... students are being directed towards a more responsible and ethical use of AI if they are using it... and then, that last sentence here, is also for them to just gather more input from their instructor for courseroom policies, if they have questions about that. The next part is... I put it in red, but it's usually in the... it's right above the 4 options in simple syllabus... and what we're seeing is a lot of faculty we're not deleting that part... so, what we proposed is to move these instructions to the the right side, where all the rest of the instructions are for the Simple Syllabus templates. So, the statement isn't that much different... but the location will be different, so that faculty don't have to worry about deleting something that's instructions for them, and not for their students. The first option you'll notice is the opposite of the order we had it last time... so, this time we have the first option as "Generative AI use is permitted" and we've taken out some of the greater details because we've added them into the General College AI Statement... and listed on there that students are allowed to use this... and this is the free use AI policy. The "Generative AI use with instructor permission" is next... and this is the one that is optional to use AI, but you have to have permission and you don't have to site anything afterwards. The third option is that of "Generative AI use with acknowledgement" and you need to get instructor approval, and of course it's just... it's for not just the course, but it can be for specific assignments with the instructor. So, I know that was something that a lot of the feedback was for... they were asking for maybe some assignments would use AI and some wouldn't... how do we do that? And this would be a general way of doing that... but asking them to also site their sources, and the AI technology that they used... and that we put it back on   the instructor as to how they would like them  to site it... whether that be in an APA, MLA format   or if they just want them to list it at the bottom for their purposes. And then the last option is "Submissions should reflect student original work"... instead of saying not permitted, we changed it to this verbiage... and basically, it's the  one that's saying that you're not allowed to use it... and then, at... we ended it in... it's against the course policy and could negatively impact the students grade as opposed to what it was before, saying it was against academic integrity and could be a violation, and you know, that kind of status... it seemed more punitive, so we removed that and changed the wording with that. And that was the 4 options... so, that concludes my report, or my presentation... but what I would like to mention is... we do... we are asking that faculty senate give a motion of... vote of support... and I know we're overtime and I apologize. We had lots going on this time... but if we could get a motion on the floor to vote for support... and then, vote for that... we need to move this forward,  so that we make the deadline for Simple Syllabus.   ---Denise Reilly: So, Kelly... actually, I'll ask really quickly... Roseanne, do we still have quorum? I know we're overtime,   so I want to make sure we still have 70% of  senators in attendance before taking a vote. [unintelligible] Yes, I learned my lesson on this one... do we need to also ask for discussion, right... [chuckles] vote open... ---Rita Lennon: Motion first. ---Denise Reilly: Motion first... so Roseanne first, do we have quorum? ---Rosanne Couston: Yes, we do. ---Denise Reilly: Okay, do we have a motion to... go ahead, Kelly... go ahead and state your motion to approve the revised syllabus statement wording. ---Kelly O'Keefe: Yes it's a motion of support for that. ---Denise Reilly: In support... I see Matej put that in the chat... now, do we have... do we have any discussion related to this? It was very thorough, thank you Kelly... and I do appreciate the wording... seems much improved, like friendlier, nicer, kinder. ---Kelly O'Keefe: Kimlisa? ---Kimlisa Duchicela: Yeah... Kelly, can we still put in our own? I didn't get a chance ---Kelly O'Keefe: Absolutely ---Kimlisa Duchicela: to read all the red things so I ... ---Kelly O'Keefe: Yes. ---Kimlisa Duchicela: it was very red, so [chuckles] ---Kelly O'Keefe: Yeah, I'm sorry. [laughs] ---Kimlisa Duchicela: I just wanted to be sure we could still put in our own statements. ---Kelly O'Keefe: Absolutely, you can customize it as you see fit. ---Kimlisa Duchicela: Okay, so it isn't just a cookie cut. ---Kelly O'Keefe: Mm-hmm. ---Denise Reilly: Okay... so, go ahead and take your vote in the chat.. and Roseanne, who's up for quorum? ---Kelly O'Keefe: Najmeh. ---Najmeh Gallman: Hi, yes... I have question about Simple Syllabus... is it possible to add a section to the Simple Syllabus that a student sign-in and is as like... I read it, understand it, and then submit it... so that we know that... make sure that student read it ---Kelly O'Keefe: So, the Simple Syllabus, when you... when a student looks through the entire syllabus and goes all the way to the bottom... the program will identify that student as having read it. ---Najmeh Gallman: Okay. ---Kelly O'Keefe: And so, they don't need to sign it... the system will acknowledge the fact that they've read it... and you can see that as the instructor. ---Najmeh Gallman: Okay, thank you. ---Kelly O'Keefe: Mm-hmm. ---Denise Reilly: All right, thank you... Roseanne, let us know if we have reached quorum in the vote. And hopefully next month, Dr. Parker... [chuckles] we will have flushed out and be ready for a vote on your CLO deadlines. ---Michael Parker: Although, I'd prefer not to keep the Christmas deadline I... it's up to you. ---Denise Reilly: Rosanne. ---Rosanne Couston: I believe we have quorum and I believe it passed. ---Denise Reilly: All right, the motion passes... do we have a... ---Rosanne Couston: Motion passes. ---Denise Reilly: Thank you... at this point we'll go ahead and ad... we have a motion to adjourn the meeting. Do we have to do the motion? Can we just say like I have ajourn... I'm like... can't I just say... I'm like, can't I just say... all right, at this point the meeting is adjourned... see you next month, virtually... bye-bye, thank you.