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Satisfactory Academic Progress (SAP) Filing an SAP Appeal

*You must read the content on every section of this page before submitting your appeal*

Sometimes circumstances beyond your control affect your ability to meet SAP standards. If this occurs, you will have the right to an appeal. In an appeal, you must provide a detailed account, in chronological order, of the circumstances that impeded you from achieving good academic standing. You must address adverse grades (D's, F's, and I's) or withdrawals in your academic history, no matter how long ago it was.

Examples of extenuating circumstances include those listed below and DO NOT qualify if they were present at the time you enrolled for courses:

  • Major illness or injury
  • Death of immediate family members
  • Divorce or separation
  • Deployment due to active duty or reserves by the student, student's spouse, or student’s parents
  • Natural disasters affecting the students, student’s spouse, or student’s parents
  • Other unforeseeable and unusual disruptive event

Submitting an appeal is a request, and it will be reviewed by the PCC financial aid SAP appeals committee or financial aid department designee; it does not guarantee approval, financial aid eligibility, or reinstatement. Therefore, you must be aware of these guidelines and provide a thorough account of your circumstances.

You are responsible for contacting your instructor to address missed coursework or absences unless the committee or designee determines that the circumstances outlined in your appeal prevented you from completing the course. Failure to demonstrate a good faith effort to work with your instructor will result in your appeal being denied.

Appeal Information

  • Documentation must support the circumstances or reasons you did not meet SAP standards. Documentation includes letters from health professionals, police reports, and legal or government documents.
  • You must describe what has changed to allow you to regain good academic standing.
  • You must make an appointment with your program advisor to develop a plan to get back on track.
  • Include your name and student number on all documents.
  • Submission DATES and DEADLINES, by 5:00 pm on these semester dates:
    • Fall 2024: CLOSED
    • Spring 2025: Now thru 4/21/25
    • Summer 2025: 4/22/25 thru 7/13/25

Appeal Form and Submission

Based on other financial aid requirements, many students can complete the form via their financial aid verification portal. If you do not have access, please contact fahelp@pima.edu. All appeal documentation must be submitted through your portal.

Remember that you must meet with your Program Advisor before submitting your appeal. To make an appointment with your Program Advisor, go to:

MyPima > Students > Academics > Go to Pima Connect > My Success Network and find the contact information for your Program Advisor or use this link.

You will be notified of the results of your appeal through your PCC email account and/or text message. The decision is final and may not be appealed to any higher authority, including the college's Chancellor or the Department of Education.

While waiting for your appeal decision, make student account balance payment arrangements to secure your enrollment by the payment deadline.

Submit Appeal
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